Project Team Leader
Officer Engineer
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Role description
The Brooke Ethiopia
Job Description
Introduction:
The Brooke hospital for animals (Brooke) is a UK based international animal welfare charity with over 90 years’ experience dedicated to improving the lives of working horses, donkeys and mules with a vision of creating a world where working animals are free from suffering. Brooke’s agendas are directly linked to the UN’s Sustainable Development Goal of supporting strong and resilient livelihoods of communities who depend on working equines.
The Brooke has been working in Ethiopia since 2006 with a country office in Addis Ababa. Currently Brooke runs its animal welfare health improvement programmes in three regions of Ethiopia.
Since April 2022, Brooke focused on strengthening the existing animal health systems by supporting the development of competent, confident, and compassionate animal health practitioners (as defined by Brooke animal health mentoring framework) by closely working with VTI and this job is related to ensuring this and wider objectives that promotes Brooke values with VTI
Job title:
Project Team Leader
Reports to:
Head of Programme and Operations
Staff managed by this post
:
Community Engagement Filed Officer, Animal Health filed officer and FAO
Duty stations: Woliso Woredda/ Arsi Tiyo woreda
Number of Position: Two
Duration: One year contract with possible extension
Salary: Organizational scale
Main purpose of the job:
Overall management and coordination of project work in the woreda to include:
Project Planning and Development
Day to day management and leadership of project implementation.
Monitoring of project activities, and periodic reporting.
Management of project team
Documentation, learning and Coordinate and support Research works for woreda as appropriate (in collaboration with other teams/departments)
Representation of the B-Eth in the woreda as appropriate
Main tasks and responsibilities
Project development.
Leads the annual planning and budgeting process for the woreda project.
Supports and provides the necessary inputs for consolidation of project/programme plans and budget (narrative, log-frame and budget), with clear indicators for follow up and result tracking, in order that project objectives are met at the woreda level.
Identifying and facilitating appropriate support to build the capacity of project Staff in the woreda.
Work closely with the PC to ensure that the veterinary and the community development components of the project are integrated.
Project Implementation:
Undertake the development of project implementation plans from annual plans in collaboration with the woreda project teams.
Make close follow up and provide support to the field officers in the day to day implementation of planned activities.
Ensure that project activities are implemented as planned with regard to programme quality, time and cost.
Make timely revisions and adjustments of plans and budgets in collaboration with the project teams and in consultation with the PC; in accordance with the programme rules and guidelines of the Brooke.
Identify support needs of the field staff for programme implementation and facilitate support from the country office through the PC (technical support, finance)
Identify gaps in implementation and provide/facilitate support to address implementation gaps.
Financial/Budget Management
In collaboration with the Finance Team, support and coordinate budget phasing for projects, and consolidate budget phasing for the woreda project as a whole.
Make sure that payments are effected with your approval, and working advances are settled as per the BE procedure, and no advance is given without settlement of prior advances.
Review the monthly report of the woreda and give feed back to the finance and project Manager, when requested.
Manage the secretary cashier in her duties (perform cash count upon replenishment request and make surprise cash count of the petty cash, check whether the intact deposit of all collection to the bank is done, and check the payment documents against the petty cash record before approving reimbursement)
Obtain the woreda bureau stamp for any payment related to woreda level trainings and workshop or in duties where the woreda government and community participated in and gets payment so as to be transparent
Ensure that budget is utilized as planned and within the budget time.
Review and authorize payments for project activities as per the budget plan for the woreda
Closely follow up budget utilization status, identify and explain variations and take the necessary corrective actions.
Make timely request for transfer of project budget from the country office.
Organize and compile budget utilization/financial report for the project timely as per the requirements of B-Eth. and relevant government authorities.
Undertake budget reforecasting for the woreda project and submit to the PC timely.
Monitoring, Evaluation and Reporting:
Undertake regular project monitoring as per the defined monitoring framework and plan. In collaboration with the PC, provide support and build capacity of project staff in project monitoring.
Facilitate and coordinate project evaluation as required for internal, government, Brooke UK or donor Purposes.
Prepare periodic reports (quarterly, biannual, annual), and consolidate such reports maintaining high quality standards.
Management and Leadership:
Directly manage and support filed level Community development and Animal health filed officers; and the Finance and Admin assistant
Establish and maintain effective working relationships with governmental and non-government partners working in the woreda, ensuring that they are including in key aspects of all the work
Ensure organizational policies and procedures are in placed with regard to resource utilization (finance, HR & materials), within the woreda
Ensure that in turn, all the field projects in the woreda are properly and effectively managed and supported.
Actively engage in facilitating feedbacks from the field staff and provide information to the PC to be presented to POM for strategic decision making.
Facilitates smooth and efficient communication and working relationship between project staff, and with woreda government bodies.
Obtain updated asset register with the help of the secretary cashier, and advise the situation to the Finance and HR Coordinator, if required.
Coordinate and supervise the integration of the Finance & Admin functions with the program implementation in the woreda.
Ensure the efficient use of all physical assets of the B-Eth. to support the woreda program implementation.
Documentation, learning and Sharing
support Research works for SNNPR as appropriate (in collaboration with PC)
Ensure that best practices in the Project Area are documented and shared with relevant stakeholders
Ensure that key lessons from the project are captured and documented, and used for project development.
Prepare a one page monthly program update report and submit to the PC for publication by the Communication Department.
Representation of the B-Eths in the Woreda as appropriate
Build and maintain good working relationships with government and other stakeholders at Woreda level.
Participate in government-organised NGO forums at Woreda level, and in other networking and discussion forum.
General
Perform such additional tasks as may reasonably be required by the PC.
In undertaking the role, comply with all Brooke global and country policies and procedures.
The role requires regular filed travel, sometimes at short notice.
This list of tasks may not be exhaustive and will be reviewed from time to time.
Person Specification
Knowledge and Experience
Essential
Desirable
First Degree in an appropriate field such as Development planning, Project management, or relevant social science fields, degree in Veterinary and Animal Health with considerable experience in project management.
ü
At least five years of experience of project/programme management in the NGO sector
ü
Proven experience in programme/project development.
ü
Proven experience in report writing.
ü
Ability to work independently and think innovatively and strategically, as well as work collaboratively.
ü
Proven experience of Monitoring and Evaluation (M&E) and its application within annual planning processes
ü
Commitment and enthusiasm for the Brooke’s mission and values in promoting equine welfare.
ü
Knowledge of basic Animal Welfare (AW) concepts and the importance of working equines to households / the economy.
ü
Skills and Abilities
Essential
Desirable
Excellent IT skills, especially MS Word, Excel and other MS Office applications
ü
Excellent analytical and critical thinking skills.
ü
Strong interpersonal skills and ability to manage complex and sensitive organisational relationships.
ü
Fluency in English and Amharic (spoken and written) speaking the language in the project woreda is an added value.
ü
How To Apply
Interested applicants who meet the minimum requirements should send ONLY an updated, detailed CV and Application letter within 10 days of the announcement through the ethiojob.net website.
We thank all applicants for their interest, but please be advised that only those selected for an interview will be contacted.
Skills (mandatory):
Analytical and critical thinking skills
Work experience:
5-8 years
Apply Now!
Job Description
Introduction:
The Brooke hospital for animals (Brooke) is a UK based international animal welfare charity with over 90 years’ experience dedicated to improving the lives of working horses, donkeys and mules with a vision of creating a world where working animals are free from suffering. Brooke’s agendas are directly linked to the UN’s Sustainable Development Goal of supporting strong and resilient livelihoods of communities who depend on working equines.
The Brooke has been working in Ethiopia since 2006 with a country office in Addis Ababa. Currently Brooke runs its animal welfare health improvement programmes in three regions of Ethiopia.
Since April 2022, Brooke focused on strengthening the existing animal health systems by supporting the development of competent, confident, and compassionate animal health practitioners (as defined by Brooke animal health mentoring framework) by closely working with VTI and this job is related to ensuring this and wider objectives that promotes Brooke values with VTI
Job title:
Project Team Leader
Reports to:
Head of Programme and Operations
Staff managed by this post
:
Community Engagement Filed Officer, Animal Health filed officer and FAO
Duty stations: Woliso Woredda/ Arsi Tiyo woreda
Number of Position: Two
Duration: One year contract with possible extension
Salary: Organizational scale
Main purpose of the job:
Overall management and coordination of project work in the woreda to include:
Project Planning and Development
Day to day management and leadership of project implementation.
Monitoring of project activities, and periodic reporting.
Management of project team
Documentation, learning and Coordinate and support Research works for woreda as appropriate (in collaboration with other teams/departments)
Representation of the B-Eth in the woreda as appropriate
Main tasks and responsibilities
Project development.
Leads the annual planning and budgeting process for the woreda project.
Supports and provides the necessary inputs for consolidation of project/programme plans and budget (narrative, log-frame and budget), with clear indicators for follow up and result tracking, in order that project objectives are met at the woreda level.
Identifying and facilitating appropriate support to build the capacity of project Staff in the woreda.
Work closely with the PC to ensure that the veterinary and the community development components of the project are integrated.
Project Implementation:
Undertake the development of project implementation plans from annual plans in collaboration with the woreda project teams.
Make close follow up and provide support to the field officers in the day to day implementation of planned activities.
Ensure that project activities are implemented as planned with regard to programme quality, time and cost.
Make timely revisions and adjustments of plans and budgets in collaboration with the project teams and in consultation with the PC; in accordance with the programme rules and guidelines of the Brooke.
Identify support needs of the field staff for programme implementation and facilitate support from the country office through the PC (technical support, finance)
Identify gaps in implementation and provide/facilitate support to address implementation gaps.
Financial/Budget Management
In collaboration with the Finance Team, support and coordinate budget phasing for projects, and consolidate budget phasing for the woreda project as a whole.
Make sure that payments are effected with your approval, and working advances are settled as per the BE procedure, and no advance is given without settlement of prior advances.
Review the monthly report of the woreda and give feed back to the finance and project Manager, when requested.
Manage the secretary cashier in her duties (perform cash count upon replenishment request and make surprise cash count of the petty cash, check whether the intact deposit of all collection to the bank is done, and check the payment documents against the petty cash record before approving reimbursement)
Obtain the woreda bureau stamp for any payment related to woreda level trainings and workshop or in duties where the woreda government and community participated in and gets payment so as to be transparent
Ensure that budget is utilized as planned and within the budget time.
Review and authorize payments for project activities as per the budget plan for the woreda
Closely follow up budget utilization status, identify and explain variations and take the necessary corrective actions.
Make timely request for transfer of project budget from the country office.
Organize and compile budget utilization/financial report for the project timely as per the requirements of B-Eth. and relevant government authorities.
Undertake budget reforecasting for the woreda project and submit to the PC timely.
Monitoring, Evaluation and Reporting:
Undertake regular project monitoring as per the defined monitoring framework and plan. In collaboration with the PC, provide support and build capacity of project staff in project monitoring.
Facilitate and coordinate project evaluation as required for internal, government, Brooke UK or donor Purposes.
Prepare periodic reports (quarterly, biannual, annual), and consolidate such reports maintaining high quality standards.
Management and Leadership:
Directly manage and support filed level Community development and Animal health filed officers; and the Finance and Admin assistant
Establish and maintain effective working relationships with governmental and non-government partners working in the woreda, ensuring that they are including in key aspects of all the work
Ensure organizational policies and procedures are in placed with regard to resource utilization (finance, HR & materials), within the woreda
Ensure that in turn, all the field projects in the woreda are properly and effectively managed and supported.
Actively engage in facilitating feedbacks from the field staff and provide information to the PC to be presented to POM for strategic decision making.
Facilitates smooth and efficient communication and working relationship between project staff, and with woreda government bodies.
Obtain updated asset register with the help of the secretary cashier, and advise the situation to the Finance and HR Coordinator, if required.
Coordinate and supervise the integration of the Finance & Admin functions with the program implementation in the woreda.
Ensure the efficient use of all physical assets of the B-Eth. to support the woreda program implementation.
Documentation, learning and Sharing
support Research works for SNNPR as appropriate (in collaboration with PC)
Ensure that best practices in the Project Area are documented and shared with relevant stakeholders
Ensure that key lessons from the project are captured and documented, and used for project development.
Prepare a one page monthly program update report and submit to the PC for publication by the Communication Department.
Representation of the B-Eths in the Woreda as appropriate
Build and maintain good working relationships with government and other stakeholders at Woreda level.
Participate in government-organised NGO forums at Woreda level, and in other networking and discussion forum.
General
Perform such additional tasks as may reasonably be required by the PC.
In undertaking the role, comply with all Brooke global and country policies and procedures.
The role requires regular filed travel, sometimes at short notice.
This list of tasks may not be exhaustive and will be reviewed from time to time.
Person Specification
Knowledge and Experience
Essential
Desirable
First Degree in an appropriate field such as Development planning, Project management, or relevant social science fields, degree in Veterinary and Animal Health with considerable experience in project management.
ü
At least five years of experience of project/programme management in the NGO sector
ü
Proven experience in programme/project development.
ü
Proven experience in report writing.
ü
Ability to work independently and think innovatively and strategically, as well as work collaboratively.
ü
Proven experience of Monitoring and Evaluation (M&E) and its application within annual planning processes
ü
Commitment and enthusiasm for the Brooke’s mission and values in promoting equine welfare.
ü
Knowledge of basic Animal Welfare (AW) concepts and the importance of working equines to households / the economy.
ü
Skills and Abilities
Essential
Desirable
Excellent IT skills, especially MS Word, Excel and other MS Office applications
ü
Excellent analytical and critical thinking skills.
ü
Strong interpersonal skills and ability to manage complex and sensitive organisational relationships.
ü
Fluency in English and Amharic (spoken and written) speaking the language in the project woreda is an added value.
ü
How To Apply
Interested applicants who meet the minimum requirements should send ONLY an updated, detailed CV and Application letter within 10 days of the announcement through the ethiojob.net website.
We thank all applicants for their interest, but please be advised that only those selected for an interview will be contacted.
Skills (mandatory):
Analytical and critical thinking skills
Work experience:
5-8 years
Apply Now!