Procurement Officer
environment is highly preferred
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Role description
Position Overview / Scope of Role:
The Procurement Officer is responsible for coordinating and supporting procurement activities across Great Abyssinia Group by ensuring timely collection, consolidation, tracking, and follow-up of procurement requests from all subsidiaries. The role serves as a central coordination point between the Corporate Procurement Directorate and subsidiary companies, ensuring procurement activities are executed efficiently, transparently, and in accordance with approved procurement policies and procedures.
The position supports the Procurement Director in monitoring procurement progress, maintaining procurement documentation, preparing analytical reports, coordinating supplier communications, facilitating procurement processes, and following up the implementation of procurement plans. The Procurement Officer also participates in sourcing, quotation collection, bid evaluation support, supplier coordination, and contract administration whenever required.
The role is instrumental in improving procurement visibility, strengthening coordination among business units, ensuring timely procurement execution, and supporting the Group's objective of achieving cost efficiency, process standardization, and operational excellence.
Top Roles and Responsibilities
Procurement Request Coordination
Collect procurement requests from all subsidiary companies in accordance with approved procurement procedures.
Review procurement requests for completeness, supporting documentation, approvals, and compliance with procurement policies.
Consolidate procurement requests into corporate procurement tracking systems.
Prioritize procurement requests based on business urgency and operational requirements.
Coordinate with requesting departments to clarify procurement specifications and requirements.
Procurement Process Follow-Up
Monitor the progress of procurement requests from initiation through delivery and closure.
Follow up procurement activities with suppliers, internal departments, and subsidiaries to ensure timely completion.
Track procurement lead times and identify delays requiring management attention.
Provide regular status updates to the Procurement Director and requesting business units.
Ensure procurement activities are completed within agreed timelines.
Procurement Operations Support
Participate in procurement processes including sourcing, request for quotations (RFQs), supplier inquiries, bid collection, and supplier communications.
Assist in obtaining quotations and conducting preliminary commercial comparisons.
Support bid opening, evaluation processes, and procurement committee activities when assigned.
Participate in supplier negotiations and procurement meetings as required.
Coordinate procurement activities assigned by the Procurement Director.
Supplier Coordination and Relationship Management
Communicate with suppliers regarding quotations, delivery schedules, documentation, and contractual requirements.
Follow up supplier commitments and delivery performance.
Maintain professional relationships with suppliers while ensuring compliance with procurement policies.
Support supplier performance monitoring and vendor database updates.
Coordinate supplier registration and qualification documentation.
Procurement Documentation and Record Management
Maintain complete procurement files for all procurement transactions.
Ensure procurement documentation is properly organized, filed, and archived.
Verify completeness of procurement documents including purchase requests, quotations, bid documents, evaluation reports, purchase orders, contracts, and delivery records.
Maintain confidentiality and proper document control throughout the procurement process.
Support procurement audit requirements by maintaining organized records.
Procurement Planning and Coordination
Support implementation of annual procurement plans across Group companies.
Monitor procurement plan implementation and identify deviations.
Coordinate procurement schedules with subsidiary companies.
Assist in consolidating procurement requirements to achieve economies of scale.
Support standardization of procurement processes across the Group.
Reporting and Performance Monitoring
Prepare daily, weekly, monthly, and quarterly procurement status reports.
Develop procurement tracking reports and procurement progress dashboards.
Monitor procurement performance indicators including request status, procurement cycle time, supplier performance, and delivery performance.
Prepare analytical reports for management decision-making.
Maintain accurate procurement databases and records.
Compliance and Policy Implementation
Ensure procurement activities comply with Group procurement policies, procedures, and approval limits.
Verify procurement transactions are supported by appropriate documentation and approvals.
Support implementation of procurement controls and governance practices.
Assist in ensuring transparency, fairness, and accountability throughout procurement processes.
Support internal and external procurement audits.
Interdepartmental Coordination
Coordinate procurement activities between Corporate Procurement and subsidiary companies.
Work closely with Finance, Logistics, Legal, Planning, Warehouse, and user departments.
Facilitate communication between suppliers and internal stakeholders.
Follow up implementation of procurement-related management decisions.
Support resolution of procurement-related operational issues.
Continuous Improvement
Identify opportunities to improve procurement coordination and reporting systems.
Recommend improvements to procurement workflows and documentation practices.
Support implementation of procurement digitalization and process automation initiatives.
Promote procurement best practices across the Group.
Performs other related duties as directed.
Educational Qualification
Bachelor's Degree in Procurement & Supply Management, Purchasing & Supplies Management, Logistics & Supply Chain Management, Business Administration, Management, Economics, Accounting, or other related fields.
Professional procurement certification is an added advantage.
Experience
Minimum 3–5 years of relevant experience in procurement, purchasing, supply chain, or contract administration.
Experience in a corporate office, manufacturing, construction, trading, or group company environment is highly preferred.
Experience in procurement coordination and procurement reporting is an added advantage.
How To Apply
We invite qualified and motivated candidates to apply for our open positions at Great Abyssinia Group. Interested applicants are requested to submit their Application Letter and CV as a single PDF document to
[email protected]
. Please clearly indicate the position you are applying for in the subject line of your email.
We sincerely appreciate your interest in joining Great Abyssinia Group. Due to the high volume of applications received, only shortlisted candidates will be contacted for the next stage of the recruitment process.
Thank you for considering a career with Great Abyssinia Group. We look forward to reviewing your application.
Skills (mandatory):
Planning, Purchase Order/Payment Follow-up, purchasing Skills
Work experience:
3-5 years
Apply Now!
The Procurement Officer is responsible for coordinating and supporting procurement activities across Great Abyssinia Group by ensuring timely collection, consolidation, tracking, and follow-up of procurement requests from all subsidiaries. The role serves as a central coordination point between the Corporate Procurement Directorate and subsidiary companies, ensuring procurement activities are executed efficiently, transparently, and in accordance with approved procurement policies and procedures.
The position supports the Procurement Director in monitoring procurement progress, maintaining procurement documentation, preparing analytical reports, coordinating supplier communications, facilitating procurement processes, and following up the implementation of procurement plans. The Procurement Officer also participates in sourcing, quotation collection, bid evaluation support, supplier coordination, and contract administration whenever required.
The role is instrumental in improving procurement visibility, strengthening coordination among business units, ensuring timely procurement execution, and supporting the Group's objective of achieving cost efficiency, process standardization, and operational excellence.
Top Roles and Responsibilities
Procurement Request Coordination
Collect procurement requests from all subsidiary companies in accordance with approved procurement procedures.
Review procurement requests for completeness, supporting documentation, approvals, and compliance with procurement policies.
Consolidate procurement requests into corporate procurement tracking systems.
Prioritize procurement requests based on business urgency and operational requirements.
Coordinate with requesting departments to clarify procurement specifications and requirements.
Procurement Process Follow-Up
Monitor the progress of procurement requests from initiation through delivery and closure.
Follow up procurement activities with suppliers, internal departments, and subsidiaries to ensure timely completion.
Track procurement lead times and identify delays requiring management attention.
Provide regular status updates to the Procurement Director and requesting business units.
Ensure procurement activities are completed within agreed timelines.
Procurement Operations Support
Participate in procurement processes including sourcing, request for quotations (RFQs), supplier inquiries, bid collection, and supplier communications.
Assist in obtaining quotations and conducting preliminary commercial comparisons.
Support bid opening, evaluation processes, and procurement committee activities when assigned.
Participate in supplier negotiations and procurement meetings as required.
Coordinate procurement activities assigned by the Procurement Director.
Supplier Coordination and Relationship Management
Communicate with suppliers regarding quotations, delivery schedules, documentation, and contractual requirements.
Follow up supplier commitments and delivery performance.
Maintain professional relationships with suppliers while ensuring compliance with procurement policies.
Support supplier performance monitoring and vendor database updates.
Coordinate supplier registration and qualification documentation.
Procurement Documentation and Record Management
Maintain complete procurement files for all procurement transactions.
Ensure procurement documentation is properly organized, filed, and archived.
Verify completeness of procurement documents including purchase requests, quotations, bid documents, evaluation reports, purchase orders, contracts, and delivery records.
Maintain confidentiality and proper document control throughout the procurement process.
Support procurement audit requirements by maintaining organized records.
Procurement Planning and Coordination
Support implementation of annual procurement plans across Group companies.
Monitor procurement plan implementation and identify deviations.
Coordinate procurement schedules with subsidiary companies.
Assist in consolidating procurement requirements to achieve economies of scale.
Support standardization of procurement processes across the Group.
Reporting and Performance Monitoring
Prepare daily, weekly, monthly, and quarterly procurement status reports.
Develop procurement tracking reports and procurement progress dashboards.
Monitor procurement performance indicators including request status, procurement cycle time, supplier performance, and delivery performance.
Prepare analytical reports for management decision-making.
Maintain accurate procurement databases and records.
Compliance and Policy Implementation
Ensure procurement activities comply with Group procurement policies, procedures, and approval limits.
Verify procurement transactions are supported by appropriate documentation and approvals.
Support implementation of procurement controls and governance practices.
Assist in ensuring transparency, fairness, and accountability throughout procurement processes.
Support internal and external procurement audits.
Interdepartmental Coordination
Coordinate procurement activities between Corporate Procurement and subsidiary companies.
Work closely with Finance, Logistics, Legal, Planning, Warehouse, and user departments.
Facilitate communication between suppliers and internal stakeholders.
Follow up implementation of procurement-related management decisions.
Support resolution of procurement-related operational issues.
Continuous Improvement
Identify opportunities to improve procurement coordination and reporting systems.
Recommend improvements to procurement workflows and documentation practices.
Support implementation of procurement digitalization and process automation initiatives.
Promote procurement best practices across the Group.
Performs other related duties as directed.
Educational Qualification
Bachelor's Degree in Procurement & Supply Management, Purchasing & Supplies Management, Logistics & Supply Chain Management, Business Administration, Management, Economics, Accounting, or other related fields.
Professional procurement certification is an added advantage.
Experience
Minimum 3–5 years of relevant experience in procurement, purchasing, supply chain, or contract administration.
Experience in a corporate office, manufacturing, construction, trading, or group company environment is highly preferred.
Experience in procurement coordination and procurement reporting is an added advantage.
How To Apply
We invite qualified and motivated candidates to apply for our open positions at Great Abyssinia Group. Interested applicants are requested to submit their Application Letter and CV as a single PDF document to
[email protected]
. Please clearly indicate the position you are applying for in the subject line of your email.
We sincerely appreciate your interest in joining Great Abyssinia Group. Due to the high volume of applications received, only shortlisted candidates will be contacted for the next stage of the recruitment process.
Thank you for considering a career with Great Abyssinia Group. We look forward to reviewing your application.
Skills (mandatory):
Planning, Purchase Order/Payment Follow-up, purchasing Skills
Work experience:
3-5 years
Apply Now!