Executive Secretary (Assistant) to the CEO- Urgent
& Time Management
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Role description
Job Summary
New Leaf Medical Complex is seeking a proactive, detail-oriented, and highly professional
Executive Secretary (Assistant) to the CEO
to join our leadership team. This specialized role provides high-level executive and administrative support while leveraging a health background to facilitate informed communication between executive leadership and healthcare departments. The successful candidate will ensure
operational efficiency, professional governance, and organizational sustainability
, meeting the highest institutional standards of the complex.
Key Responsibilities
1. Executive & Administrative Support
Calendar & Schedule Management:
Manage the CEO’s complex schedule, coordinate high-level meetings, and prioritize urgent correspondence.
Documentation & Clerical Oversight:
Prepare professional agendas for board and clinical leadership meetings; synthesize sensitive health data for executive reports, memos, and presentations.
Office Operations:
Ensure all administrative and clinical documentation is accurate, organized, and readily accessible for leadership review.
2. Clinical Liaison & Communication
Technical Bridging:
Serve as the primary point of contact between clinical departments and the CEO’s office, using healthcare knowledge to interpret medical reports and summarize critical priorities.
Stakeholder Collaboration:
Work closely with medical and nursing leadership to ensure executive decisions are effectively communicated and implemented across healthcare units.
3. Quality, Compliance & Information Security
Confidentiality:
Maintain strict security regarding executive actions and sensitive patient-related information.
Standards Adherence:
Ensure office operations comply with healthcare regulatory requirements and institutional governance standards.
Risk Management:
Identify potential administrative hazards and support the implementation of mitigation measures to maintain office efficiency.
4. Documentation & Reporting
Maintain meticulous records of executive decisions, meeting minutes, and strategic correspondence.
Prepare periodic reports for the CEO on departmental performance and clinical liaison activities.
Technical Skills:
Proficiency in Google Workspace, Microsoft Office Suite, familiarity with
Electronic Health Records (EHR)
systems, and strong reporting and documentation skills.
Behavioural Traits:
Exceptional organizational skills, discretion, integrity, and the ability to maintain professional conduct in a high-pressure environment.
Communication:
Advanced interpersonal skills with the ability to work effectively with both clinical and support teams.
Qualifications & Requirements
Education:
BSc Degree in, Medicine, Public Health, Healthcare Administration, Nursing, Pharmacy, or a related clinical field. Advanced executive secretarial training is highly desirable.
Experience:
3 to 5+ years
of relevant experience in an executive support role, ideally within a hospital, clinical, or public health setting.
Licensing:
A valid professional license in a clinical or health-related field is preferred.
Knowledge:
Strong command of medical and public health terminology and familiarity with healthcare sanitation and waste management standards.
How To Apply
Application Procedure
Interested and qualified applicants are invited to submit the following documents:
Updated
Curriculum Vitae (CV)
Application / Cover Letter
Copies of
educational credentials
Copies of
relevant certificates and testimonials
Other supporting documents as applicable
Important Note
Applicants must clearly indicate the
position title and current city/town of residence
. in the subject line of the email or application document.
Example:
Executive Secretary (Assistant) to the CEO
– Addis Ababa
Applicants must also include their
current city/town of residence
.
Submission Address
By Email
[email protected]
In Person
New Leaf Medical Complex PLC (NLMC)
Lebu, In front of Tomoca Coffee, Addis Ababa, Ethiopia
Skills (mandatory):
Scheduling, Ability to manage many requests at once., Ability to manage multiple projects and meet deadlines
Skills (desired):
organizational skill, Ability to manage many requests at once., Organization & Time Management
Languages:
ENGLISH
Work experience:
3-5 years
Apply Now!
New Leaf Medical Complex is seeking a proactive, detail-oriented, and highly professional
Executive Secretary (Assistant) to the CEO
to join our leadership team. This specialized role provides high-level executive and administrative support while leveraging a health background to facilitate informed communication between executive leadership and healthcare departments. The successful candidate will ensure
operational efficiency, professional governance, and organizational sustainability
, meeting the highest institutional standards of the complex.
Key Responsibilities
1. Executive & Administrative Support
Calendar & Schedule Management:
Manage the CEO’s complex schedule, coordinate high-level meetings, and prioritize urgent correspondence.
Documentation & Clerical Oversight:
Prepare professional agendas for board and clinical leadership meetings; synthesize sensitive health data for executive reports, memos, and presentations.
Office Operations:
Ensure all administrative and clinical documentation is accurate, organized, and readily accessible for leadership review.
2. Clinical Liaison & Communication
Technical Bridging:
Serve as the primary point of contact between clinical departments and the CEO’s office, using healthcare knowledge to interpret medical reports and summarize critical priorities.
Stakeholder Collaboration:
Work closely with medical and nursing leadership to ensure executive decisions are effectively communicated and implemented across healthcare units.
3. Quality, Compliance & Information Security
Confidentiality:
Maintain strict security regarding executive actions and sensitive patient-related information.
Standards Adherence:
Ensure office operations comply with healthcare regulatory requirements and institutional governance standards.
Risk Management:
Identify potential administrative hazards and support the implementation of mitigation measures to maintain office efficiency.
4. Documentation & Reporting
Maintain meticulous records of executive decisions, meeting minutes, and strategic correspondence.
Prepare periodic reports for the CEO on departmental performance and clinical liaison activities.
Technical Skills:
Proficiency in Google Workspace, Microsoft Office Suite, familiarity with
Electronic Health Records (EHR)
systems, and strong reporting and documentation skills.
Behavioural Traits:
Exceptional organizational skills, discretion, integrity, and the ability to maintain professional conduct in a high-pressure environment.
Communication:
Advanced interpersonal skills with the ability to work effectively with both clinical and support teams.
Qualifications & Requirements
Education:
BSc Degree in, Medicine, Public Health, Healthcare Administration, Nursing, Pharmacy, or a related clinical field. Advanced executive secretarial training is highly desirable.
Experience:
3 to 5+ years
of relevant experience in an executive support role, ideally within a hospital, clinical, or public health setting.
Licensing:
A valid professional license in a clinical or health-related field is preferred.
Knowledge:
Strong command of medical and public health terminology and familiarity with healthcare sanitation and waste management standards.
How To Apply
Application Procedure
Interested and qualified applicants are invited to submit the following documents:
Updated
Curriculum Vitae (CV)
Application / Cover Letter
Copies of
educational credentials
Copies of
relevant certificates and testimonials
Other supporting documents as applicable
Important Note
Applicants must clearly indicate the
position title and current city/town of residence
. in the subject line of the email or application document.
Example:
Executive Secretary (Assistant) to the CEO
– Addis Ababa
Applicants must also include their
current city/town of residence
.
Submission Address
By Email
[email protected]
In Person
New Leaf Medical Complex PLC (NLMC)
Lebu, In front of Tomoca Coffee, Addis Ababa, Ethiopia
Skills (mandatory):
Scheduling, Ability to manage many requests at once., Ability to manage multiple projects and meet deadlines
Skills (desired):
organizational skill, Ability to manage many requests at once., Organization & Time Management
Languages:
ENGLISH
Work experience:
3-5 years
Apply Now!