Executive Assistant
of the CEO s office
Head Office, Addis Ababa
Role description
Job Title
: Executive Assistant
Reports to
:
Chief Executive Officer
Location
:
Head Office, Addis Ababa
Job Summary
Under the guidance and supervision of the CEO, the Executive Assistant provides critical support in the planning, implementation, and coordination of work plans, operational directives, and program development. Acting as a crucial communication liaison, the Executive Assistant ensures the smooth dissemination of directives, decisions, and instructions to work units, management, and staff. The role involves following up on the implementation of the Board and CEO’s instructions, facilitating administrative tasks, organizing meetings, and maintaining the organization of the CEO’s office.
Specific Duties and Responsibilities
Assist the CEO in managing overall corporate matters effectively.
Support the preparation and implementation of work plans, operational directives, reports, and agendas for board and management discussions.
Channel directives, decisions, instructions, and feedback from the CEO to relevant teams, and follow up on their execution.
Draft and issue memorandums, directives, and circulars; ensure timely implementation of instructions from the CEO and the Board.
Review proposals for major investments and capital expenditures to ensure alignment with business objectives.
Facilitate and follow up on key administrative tasks for the CEO.
Manage internal and external correspondence in consultation with the CEO.
Compile data and prepare advisory reports for the CEO and Board to aid decision-making.
Review and summarize reports submitted to the CEO, providing actionable insights and recommendations.
Serve as a point of contact for internal and external customers on matters referred to the CEO.
Handle routine business matters on behalf of the CEO when required.
Maintain the organization and professional setup of the CEO’s office.
Arrange and organize regular and extraordinary meetings, communicate agendas, and take minutes, ensuring proper documentation and approval.
Draft public speeches for the CEO’s review and presentation.
Represent the CEO in meetings and workshops when delegated.
Strive to exceed customer expectations by ensuring all activities align with organizational objectives.
Develop and maintain improved management systems to enhance operational efficiency and create opportunities for growth.
Optimize resource utilization in alignment with the annual work plan and budgetary guidelines.
Take accountability for managing and controlling resources and property within assigned responsibilities.
Foster a conducive work environment that promotes teamwork and achieves organizational goals.
Prepare and periodically evaluate the performance of the section’s annual work plan, ensuring necessary adjustments.
Compile and analyze planning data for records, future reference, and statistical reporting to third parties.
Manage the section’s budget and maintain control over expenditures.
Perform other duties as assigned by the immediate supervisor.
Qualifications
Bachelor’s degree in Management, Business Administration, Economics, Marketing, or Accounting.
A minimum of 8 years of relevant professional experience, including at least 3 years in a managerial position.
Competencies
Ability to develop and implement long-term strategies for support functions that align with organizational objectives.
Proven ability to inspire and lead diverse teams to achieve high levels of performance.
Strong interpersonal skills, with the ability to communicate effectively with internal and external stakeholders.
Analytical mindset with a demonstrated ability to address complex challenges and deliver innovative solutions.
Commitment to fostering collaboration and partnership across departments.
Expertise in driving organizational change, including restructuring, digital transformation, and process optimization.
Deep understanding of financial management principles, budgeting, and resource allocation.
Knowledge of emerging technologies and the ability to implement digital tools that improve efficiency and service delivery.
Commitment to delivering exceptional value and experiences to customers
How To Apply
Applicants who meet the minimum requirements mentioned above can register in person at the Commercial Nominees Head Office, 7th floor, Human Resources Directorate which is located behind Bole Denbel shopping center, with the original proof of education and work experience. or via
cnplcvacancy@gmail.com
Reminder:-
• Work experience submitted by non-governmental organizations must have a proof of payment of employment tax.
• Applicant who sends their application through email address must mention the job position & branch they are applying for on the subject part of email
• Applicants must attach proof of 8th grade. & the scan copy of their education & work experience
• The organization reminds that if the documents, such as education, work experience and other evidence that the applicants submit when they come for employment/registration, are found to be forged, they will be held liable by law.
Skills (mandatory):
Motivation, Strategic Planning & Execution, working with schools and community structures, EiE, MPC, Strong interpersonal and communication skills.
Benefits:
Fuel, Housing, Medical Allowance
Languages:
ENGLISH
Work experience:
8-12 years
Managerial experience:
5-8 years
Apply Now!
: Executive Assistant
Reports to
:
Chief Executive Officer
Location
:
Head Office, Addis Ababa
Job Summary
Under the guidance and supervision of the CEO, the Executive Assistant provides critical support in the planning, implementation, and coordination of work plans, operational directives, and program development. Acting as a crucial communication liaison, the Executive Assistant ensures the smooth dissemination of directives, decisions, and instructions to work units, management, and staff. The role involves following up on the implementation of the Board and CEO’s instructions, facilitating administrative tasks, organizing meetings, and maintaining the organization of the CEO’s office.
Specific Duties and Responsibilities
Assist the CEO in managing overall corporate matters effectively.
Support the preparation and implementation of work plans, operational directives, reports, and agendas for board and management discussions.
Channel directives, decisions, instructions, and feedback from the CEO to relevant teams, and follow up on their execution.
Draft and issue memorandums, directives, and circulars; ensure timely implementation of instructions from the CEO and the Board.
Review proposals for major investments and capital expenditures to ensure alignment with business objectives.
Facilitate and follow up on key administrative tasks for the CEO.
Manage internal and external correspondence in consultation with the CEO.
Compile data and prepare advisory reports for the CEO and Board to aid decision-making.
Review and summarize reports submitted to the CEO, providing actionable insights and recommendations.
Serve as a point of contact for internal and external customers on matters referred to the CEO.
Handle routine business matters on behalf of the CEO when required.
Maintain the organization and professional setup of the CEO’s office.
Arrange and organize regular and extraordinary meetings, communicate agendas, and take minutes, ensuring proper documentation and approval.
Draft public speeches for the CEO’s review and presentation.
Represent the CEO in meetings and workshops when delegated.
Strive to exceed customer expectations by ensuring all activities align with organizational objectives.
Develop and maintain improved management systems to enhance operational efficiency and create opportunities for growth.
Optimize resource utilization in alignment with the annual work plan and budgetary guidelines.
Take accountability for managing and controlling resources and property within assigned responsibilities.
Foster a conducive work environment that promotes teamwork and achieves organizational goals.
Prepare and periodically evaluate the performance of the section’s annual work plan, ensuring necessary adjustments.
Compile and analyze planning data for records, future reference, and statistical reporting to third parties.
Manage the section’s budget and maintain control over expenditures.
Perform other duties as assigned by the immediate supervisor.
Qualifications
Bachelor’s degree in Management, Business Administration, Economics, Marketing, or Accounting.
A minimum of 8 years of relevant professional experience, including at least 3 years in a managerial position.
Competencies
Ability to develop and implement long-term strategies for support functions that align with organizational objectives.
Proven ability to inspire and lead diverse teams to achieve high levels of performance.
Strong interpersonal skills, with the ability to communicate effectively with internal and external stakeholders.
Analytical mindset with a demonstrated ability to address complex challenges and deliver innovative solutions.
Commitment to fostering collaboration and partnership across departments.
Expertise in driving organizational change, including restructuring, digital transformation, and process optimization.
Deep understanding of financial management principles, budgeting, and resource allocation.
Knowledge of emerging technologies and the ability to implement digital tools that improve efficiency and service delivery.
Commitment to delivering exceptional value and experiences to customers
How To Apply
Applicants who meet the minimum requirements mentioned above can register in person at the Commercial Nominees Head Office, 7th floor, Human Resources Directorate which is located behind Bole Denbel shopping center, with the original proof of education and work experience. or via
cnplcvacancy@gmail.com
Reminder:-
• Work experience submitted by non-governmental organizations must have a proof of payment of employment tax.
• Applicant who sends their application through email address must mention the job position & branch they are applying for on the subject part of email
• Applicants must attach proof of 8th grade. & the scan copy of their education & work experience
• The organization reminds that if the documents, such as education, work experience and other evidence that the applicants submit when they come for employment/registration, are found to be forged, they will be held liable by law.
Skills (mandatory):
Motivation, Strategic Planning & Execution, working with schools and community structures, EiE, MPC, Strong interpersonal and communication skills.
Benefits:
Fuel, Housing, Medical Allowance
Languages:
ENGLISH
Work experience:
8-12 years
Managerial experience:
5-8 years
Apply Now!