People and Culture Officer – HR Admin
World Vision Ethiopia
Addis Ababa, Addis Ababa, ET
Role description
World Vision Ethiopia is seeking a qualified and experienced People and Culture Officer – HR Admin to support its human resources operations in Addis Ababa. The position focuses on HR administration, employee separation and clearance, personnel records management, payroll coordination, recruitment administration, and departmental operational support. Applications are open to local applicants, with a deadline of November 14, 2026.
Job Overview
Employer: World Vision Ethiopia Job Title: People and Culture Officer – HR Admin Job Category: Human Resources / HR Administration Location: Addis Ababa, Ethiopia Employment Type: Full-time Experience: 6 years in a relevant human resources professional role Application Deadline: November 14, 2026 Applicant Eligibility: Local Applicants Only Travel Requirement: Up to 10% of working time
About the Employer
World Vision is a global Christian humanitarian organization committed to helping vulnerable children overcome poverty and experience fullness of life. With 75 years of experience, the organization works in nearly 100 countries with more than 31,000 staff members, supporting children and communities, including those affected by conflict and other challenging circumstances.
Job Summary
The People and Culture Officer – HR Admin will provide human resources administrative and operational support, ensuring effective management of employee records, employment contracts, staff separation, clearance, payroll coordination, and personnel administration.
The position will also support departmental budgeting, procurement coordination, employee onboarding, HR information management, and compliance with organizational policies and applicable Ethiopian labor and employment requirements.
Key Responsibilities
1. Employee Separation and Clearance Management
Manage employee separation processes, including resignations, terminations, and dismissals, ensuring orderly and timely completion. Develop and implement standardized separation procedures, process roadmaps, checklists, manuals, and standard operating procedures. Ensure compliance with organizational policies, procedures, and applicable legal requirements, coordinating with the legal department when necessary. Coordinate employee clearance, final benefit calculations, payments, and related documentation. Work closely with the Finance and Payroll teams to ensure final benefits are processed within seven days of employee separation. Ensure payroll records are updated and salary payments are stopped promptly for separated employees. Facilitate employee exit surveys and issue work experience letters upon completion of the required procedures. Maintain personnel files of separated employees and ensure proper documentation and record management. Reconcile employee separation lists with clearance requests and follow up with relevant business partners to ensure timely processing. Review clearance requests and verify the accuracy of employee information, including employment dates, annual leave balances, salary details, and separation types. Respond to employee, manager, and business partner inquiries regarding separation procedures, clearance, and final benefits. Prepare monthly separation status reports and analyze HR metrics, including employee turnover rates. Support HR audits and ensure timely completion of corrective actions.
2. Personnel Records and Employment Contract Administration
Prepare employment contracts for new and rehired employees and ensure accurate updates in the Workday system. Maintain effective tracking and recording systems for active and separated employee records. Monitor employment contract expiration dates and notify hiring managers accordingly. Coordinate contract extensions and ensure they are accurately processed within the required timelines. Maintain complete and up-to-date physical and digital personnel files. Ensure proper management, archiving, and separation of inactive personnel records. Support accurate employee data management and produce monthly, quarterly, and annual reports.
3. People and Culture Department Administration and Budget Support
Provide centralized operational support for the day-to-day activities of the People and Culture Department. Coordinate administrative requirements relating to office facilities, equipment, stationery, supplies, and distribution. Review departmental budget requests before submission for approval. Identify variances between actual expenditures and budgeted financial results. Analyze financial information, including revenues, expenditures, and cash management, to support budgetary control. Collaborate with People and Culture managers to establish budget goals and objectives. Coordinate with Procurement and Finance to ensure timely acquisition of required supplies, services, and office equipment. Participate in departmental budgeting and ensure operational requirements are appropriately captured. Maintain accurate minutes, records, and reports of management and working committee meetings.
4. Employee Services and HR Operations
Provide employees with information about counseling, benefits, and other available organizational services and programs. Assist with employee onboarding, including new-hire documentation and Workday data entry. Support Workday data entry and updates relating to new hires, rehires, employment contracts, separations, transfers, and other HR transactions. Maintain custody of the World Vision Ethiopia official stamp and provide stamping services to relevant offices. Deliver effective customer service to employees, the People and Culture Department, and other internal and external stakeholders. Perform other related duties and special assignments as directed by the supervisor.
Qualifications and Requirements
Education
Bachelor's degree and/or Master's degree in Human Resources Management, Business Administration, Accounting, or a related field. Equivalent practical experience may also be considered.
Work Experience
At least six years of relevant professional experience in Human Resources, HR Administration, Benefits and Compensation, or related areas. Relevant experience may include a combination of: Human Resources Administration Personnel documentation and records management Remuneration, benefits, and compensation Human Resources Information Systems (HRIS) Accounting and administrative functions
Technical and Professional Skills
Excellent written and verbal communication skills. Knowledge of Ethiopian Labour Laws, tax laws, pension laws, and other relevant regulatory requirements. Ability to manage HR documentation, personnel records, and administrative processes effectively. Strong coordination, reporting, and data management skills.
Other Requirements
Willingness and ability to travel up to 10% of working time. Applicants must meet the organization's safeguarding and background suitability requirements. Applicant Eligibility: Local Applicants Only.
Job Overview
Employer: World Vision Ethiopia Job Title: People and Culture Officer – HR Admin Job Category: Human Resources / HR Administration Location: Addis Ababa, Ethiopia Employment Type: Full-time Experience: 6 years in a relevant human resources professional role Application Deadline: November 14, 2026 Applicant Eligibility: Local Applicants Only Travel Requirement: Up to 10% of working time
About the Employer
World Vision is a global Christian humanitarian organization committed to helping vulnerable children overcome poverty and experience fullness of life. With 75 years of experience, the organization works in nearly 100 countries with more than 31,000 staff members, supporting children and communities, including those affected by conflict and other challenging circumstances.
Job Summary
The People and Culture Officer – HR Admin will provide human resources administrative and operational support, ensuring effective management of employee records, employment contracts, staff separation, clearance, payroll coordination, and personnel administration.
The position will also support departmental budgeting, procurement coordination, employee onboarding, HR information management, and compliance with organizational policies and applicable Ethiopian labor and employment requirements.
Key Responsibilities
1. Employee Separation and Clearance Management
Manage employee separation processes, including resignations, terminations, and dismissals, ensuring orderly and timely completion. Develop and implement standardized separation procedures, process roadmaps, checklists, manuals, and standard operating procedures. Ensure compliance with organizational policies, procedures, and applicable legal requirements, coordinating with the legal department when necessary. Coordinate employee clearance, final benefit calculations, payments, and related documentation. Work closely with the Finance and Payroll teams to ensure final benefits are processed within seven days of employee separation. Ensure payroll records are updated and salary payments are stopped promptly for separated employees. Facilitate employee exit surveys and issue work experience letters upon completion of the required procedures. Maintain personnel files of separated employees and ensure proper documentation and record management. Reconcile employee separation lists with clearance requests and follow up with relevant business partners to ensure timely processing. Review clearance requests and verify the accuracy of employee information, including employment dates, annual leave balances, salary details, and separation types. Respond to employee, manager, and business partner inquiries regarding separation procedures, clearance, and final benefits. Prepare monthly separation status reports and analyze HR metrics, including employee turnover rates. Support HR audits and ensure timely completion of corrective actions.
2. Personnel Records and Employment Contract Administration
Prepare employment contracts for new and rehired employees and ensure accurate updates in the Workday system. Maintain effective tracking and recording systems for active and separated employee records. Monitor employment contract expiration dates and notify hiring managers accordingly. Coordinate contract extensions and ensure they are accurately processed within the required timelines. Maintain complete and up-to-date physical and digital personnel files. Ensure proper management, archiving, and separation of inactive personnel records. Support accurate employee data management and produce monthly, quarterly, and annual reports.
3. People and Culture Department Administration and Budget Support
Provide centralized operational support for the day-to-day activities of the People and Culture Department. Coordinate administrative requirements relating to office facilities, equipment, stationery, supplies, and distribution. Review departmental budget requests before submission for approval. Identify variances between actual expenditures and budgeted financial results. Analyze financial information, including revenues, expenditures, and cash management, to support budgetary control. Collaborate with People and Culture managers to establish budget goals and objectives. Coordinate with Procurement and Finance to ensure timely acquisition of required supplies, services, and office equipment. Participate in departmental budgeting and ensure operational requirements are appropriately captured. Maintain accurate minutes, records, and reports of management and working committee meetings.
4. Employee Services and HR Operations
Provide employees with information about counseling, benefits, and other available organizational services and programs. Assist with employee onboarding, including new-hire documentation and Workday data entry. Support Workday data entry and updates relating to new hires, rehires, employment contracts, separations, transfers, and other HR transactions. Maintain custody of the World Vision Ethiopia official stamp and provide stamping services to relevant offices. Deliver effective customer service to employees, the People and Culture Department, and other internal and external stakeholders. Perform other related duties and special assignments as directed by the supervisor.
Qualifications and Requirements
Education
Bachelor's degree and/or Master's degree in Human Resources Management, Business Administration, Accounting, or a related field. Equivalent practical experience may also be considered.
Work Experience
At least six years of relevant professional experience in Human Resources, HR Administration, Benefits and Compensation, or related areas. Relevant experience may include a combination of: Human Resources Administration Personnel documentation and records management Remuneration, benefits, and compensation Human Resources Information Systems (HRIS) Accounting and administrative functions
Technical and Professional Skills
Excellent written and verbal communication skills. Knowledge of Ethiopian Labour Laws, tax laws, pension laws, and other relevant regulatory requirements. Ability to manage HR documentation, personnel records, and administrative processes effectively. Strong coordination, reporting, and data management skills.
Other Requirements
Willingness and ability to travel up to 10% of working time. Applicants must meet the organization's safeguarding and background suitability requirements. Applicant Eligibility: Local Applicants Only.