LIAISON OFFICER – Southwest Omo Zone
Policy
Addis Ababa
Role description
The main purpose of the Position
Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
Accountabilities
Together with the HR Co, ensure that all
MSF
staff have applied and obtained on time any visa, stay, travel or work permits in the mission country according to needs, and keep information on legal, administrative procedures
Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
Know all the procedures that
MSF
needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with LogCo and the logistic department of the mission.
Follow up clearances of
MSF
cargos and informs about any possible planned or extraordinary needs.
Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
Ensure, together with the MCT members that all
MSF
activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing
MSF
principles and values at all levels.
Keep all documentation and files updated, properly filed and easily accessible for the internal users.
MSF Section/Context-Specific Accountabilities
Ensure that all international staff administrative files are kept up to date; guarantee their proper filing and the confidentiality of the employee’s personal data.
Responsible for all visa arrangement process of IMS and HQ, other visitors,
Facilitates visa procedures for employees leaving the country for training or debriefing.
Keep IMS-related information tracking sheet.
Ensure completeness and authentication of IMS documents for Work permit process, Visa application and so on with all relevant offices (e.g MoFA).
Prepare application of work permit process at HERQA, MOH, ACSO, MOLS and Immigration submit the application.
Ensure the IMS related documentation is filled and up to date both on soft copy and on hard copy.
Supervise and organize the international travel to and from the mission together with the travel service in HQ.
Responsible for providing IMS staff with MSF cards and other identification (supporting documents).
Responsible for the preparation of Monthly IMS, new arrivals and visitors’ presence list and monthly Per Diem.
Request and validate per-dem payment for staff working and visitors in the mission.
Ensures proper accommodation assignment to international staff & visitors.
Ensure guest phones are managed and tracked properly.
Inform all the concerned about the arrival day and organize/launch a briefing/debriefing schedule agenda,
Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
Coordinate movements of staff (pickup/drop off at the airport) linked to local and international travels.
Ensuring the update of movement-related tools and their regular distribution (incl. movement lists and evacuation/lists, daily updated mission travel schedule and sharing with the Country management team and Field admin Team).
Follow up on international and national plane tickets validity.
Support all related administrative formalities linked to passports, visas, per diems, with the projects and headquarters.
Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
Prepare welcome package document for new arrivals.
Ensure the introduction of new arrivals (IMS and Visitors) with key people and tour the whole building.
Follow-up and facilitate payment of the flight tickets and accommodation.
Responsible for compiling and sharing daily updated mission travel schedules to the Country management team and Field admin Team.
Responsible for sharing new arrivals information to the concerned department heads.
Responsible for compiling the evacuation list of the mission.
Prepare documentation for HQ visitors (ACSO notification for their entry and exit).
Other assigned activities as requested by supervisor.
Required Qualifications and Professional Experience
Education
Essential
: BA Degree in Business Administration, Business Management, Human resource management, Bachelor of Law (LL. B).
Experience
Essential:
At least two years working experience in related relevant positions
Essential Competencies
Results and Quality Orientation
L1
Teamwork and Cooperation
L1
Behavioural Flexibility
L1
Commitment to MSF Principles
L1
Stress Management
L2
People Management and Development
L1
Language
Essential:
Mission language should be English, in addition to other local languages.
How To Apply
Type of contract: Full Time
Location: Addis Ababa
Terms of employment: Fixed Term contract
Starting Monthly Gross Salary/month: 668.00 USD
Number of Position: One
Other Benefits: As per the Organization Policy
If you are interested, please
complete the Application Form
via the link below:
Application Form Questionnaire ?
LINK
Deadline: June 30, 2026
Incomplete applications will not be accepted.
Only applications submitted via the Application Form will be accepted.
Only short-listed candidates will be contacted.
If you are short-listed, you will be invited to a technical test.
Only the candidates that will pass the technical test will be called for an interview.
Reference checks and verification of professional history will be conducted.
Qualified Female Applicant are highly encouraged to apply.
MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender, marital status, race, color, or ethnic and national origins, religion, or belief. The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data.
MSF operates a zero-tolerance policy for sexual exploitation, abuse, harassment, abuse of power, and discrimination. Safe Recruitment procedures apply, including reference checks and verification of professional history. MSF is committed to fostering a safe, inclusive, and respectful workplace.
Adherence to MSF Behavioural Commitments is required
.
Skills (mandatory):
Teamwork, Stress management, Behavioral Flexibility, Excellent communication, interpersonal and organizational skills, Communication & Negotiation, Result and Quality orientation
Skills (desired):
Effective problem-solving and decision-making skills,, Excellent communication and interpersonal skills.
Languages:
ENGLISH
Work experience:
1-3 years
Apply Now!
Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
Accountabilities
Together with the HR Co, ensure that all
MSF
staff have applied and obtained on time any visa, stay, travel or work permits in the mission country according to needs, and keep information on legal, administrative procedures
Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
Know all the procedures that
MSF
needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with LogCo and the logistic department of the mission.
Follow up clearances of
MSF
cargos and informs about any possible planned or extraordinary needs.
Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
Ensure, together with the MCT members that all
MSF
activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing
MSF
principles and values at all levels.
Keep all documentation and files updated, properly filed and easily accessible for the internal users.
MSF Section/Context-Specific Accountabilities
Ensure that all international staff administrative files are kept up to date; guarantee their proper filing and the confidentiality of the employee’s personal data.
Responsible for all visa arrangement process of IMS and HQ, other visitors,
Facilitates visa procedures for employees leaving the country for training or debriefing.
Keep IMS-related information tracking sheet.
Ensure completeness and authentication of IMS documents for Work permit process, Visa application and so on with all relevant offices (e.g MoFA).
Prepare application of work permit process at HERQA, MOH, ACSO, MOLS and Immigration submit the application.
Ensure the IMS related documentation is filled and up to date both on soft copy and on hard copy.
Supervise and organize the international travel to and from the mission together with the travel service in HQ.
Responsible for providing IMS staff with MSF cards and other identification (supporting documents).
Responsible for the preparation of Monthly IMS, new arrivals and visitors’ presence list and monthly Per Diem.
Request and validate per-dem payment for staff working and visitors in the mission.
Ensures proper accommodation assignment to international staff & visitors.
Ensure guest phones are managed and tracked properly.
Inform all the concerned about the arrival day and organize/launch a briefing/debriefing schedule agenda,
Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
Coordinate movements of staff (pickup/drop off at the airport) linked to local and international travels.
Ensuring the update of movement-related tools and their regular distribution (incl. movement lists and evacuation/lists, daily updated mission travel schedule and sharing with the Country management team and Field admin Team).
Follow up on international and national plane tickets validity.
Support all related administrative formalities linked to passports, visas, per diems, with the projects and headquarters.
Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
Prepare welcome package document for new arrivals.
Ensure the introduction of new arrivals (IMS and Visitors) with key people and tour the whole building.
Follow-up and facilitate payment of the flight tickets and accommodation.
Responsible for compiling and sharing daily updated mission travel schedules to the Country management team and Field admin Team.
Responsible for sharing new arrivals information to the concerned department heads.
Responsible for compiling the evacuation list of the mission.
Prepare documentation for HQ visitors (ACSO notification for their entry and exit).
Other assigned activities as requested by supervisor.
Required Qualifications and Professional Experience
Education
Essential
: BA Degree in Business Administration, Business Management, Human resource management, Bachelor of Law (LL. B).
Experience
Essential:
At least two years working experience in related relevant positions
Essential Competencies
Results and Quality Orientation
L1
Teamwork and Cooperation
L1
Behavioural Flexibility
L1
Commitment to MSF Principles
L1
Stress Management
L2
People Management and Development
L1
Language
Essential:
Mission language should be English, in addition to other local languages.
How To Apply
Type of contract: Full Time
Location: Addis Ababa
Terms of employment: Fixed Term contract
Starting Monthly Gross Salary/month: 668.00 USD
Number of Position: One
Other Benefits: As per the Organization Policy
If you are interested, please
complete the Application Form
via the link below:
Application Form Questionnaire ?
LINK
Deadline: June 30, 2026
Incomplete applications will not be accepted.
Only applications submitted via the Application Form will be accepted.
Only short-listed candidates will be contacted.
If you are short-listed, you will be invited to a technical test.
Only the candidates that will pass the technical test will be called for an interview.
Reference checks and verification of professional history will be conducted.
Qualified Female Applicant are highly encouraged to apply.
MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender, marital status, race, color, or ethnic and national origins, religion, or belief. The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data.
MSF operates a zero-tolerance policy for sexual exploitation, abuse, harassment, abuse of power, and discrimination. Safe Recruitment procedures apply, including reference checks and verification of professional history. MSF is committed to fostering a safe, inclusive, and respectful workplace.
Adherence to MSF Behavioural Commitments is required
.
Skills (mandatory):
Teamwork, Stress management, Behavioral Flexibility, Excellent communication, interpersonal and organizational skills, Communication & Negotiation, Result and Quality orientation
Skills (desired):
Effective problem-solving and decision-making skills,, Excellent communication and interpersonal skills.
Languages:
ENGLISH
Work experience:
1-3 years
Apply Now!