Junior Information Management Officer (JIMO)

3iS Ethiopia Posted 1d ago

Role description

Position Summary Key Responsibilities

Produce high-quality information products, including infographics, dashboards, factsheets, situation snapshots, and gap analysis visualizations using approved datasets.
Develop and update thematic and operational maps using GIS tools, including QGIS, to support disaster preparedness, anticipatory action, and emergency response activities.
Support the preparation of presentation materials, visual products, and communication assets for internal and external stakeholders.
Ensure consistency, accuracy, and adherence to organizational branding and information management standards across all products.

2. Data Management and Humanitarian Reporting

Support the collection, cleaning, validation, consolidation, and maintenance of humanitarian datasets and information repositories.
Manage and update partner reporting tools, including 3W/4W/5W matrices, activity tracking systems, and capacity assessment databases.
Conduct routine data quality assurance and verification checks to ensure data accuracy, completeness, timeliness, and consistency.
Assist in the preparation of Situation Reports (SitReps), project progress reports, analytical briefs, and donor reporting products.
Contribute to data analysis and interpretation to inform evidence-based planning and decision-making.

3. Assessments, Coordination and Information Sharing

Support the design and implementation of baseline assessments, capacity assessments, surveys, and other information-gathering exercises.
Assist in data collection, analysis, visualization, and reporting of assessment findings.
Support engagement with local and national partners, including civil society organizations (CSOs), community-based organizations (CBOs), humanitarian coordination platforms, and relevant working groups.
Assist in organizing coordination meetings, preparing meeting materials, documenting discussions, and tracking action points.
Contribute to information-sharing initiatives that promote effective coordination and collaboration among humanitarian stakeholders.

4. Capacity Building and Technical Support

Support training needs assessments and contribute to the design of learning pathways for humanitarian partners.
Assist in the development and delivery of training programs covering information management, data collection, data analysis, GIS, visualization, reporting, and other relevant IM tools and methodologies.
Facilitate practical exercises, simulations, and hands-on learning sessions under the guidance of the Senior Information Management Officer.
Provide technical support and mentoring to trainees and partner organizations during and after training activities.
Support the establishment of sustainable capacity transfer mechanisms and communities of practice among local partners.

5. Digital Learning and Knowledge Management

Develop and maintain digital learning resources, including presentations, user guides, job aids, video tutorials, podcasts, and e-learning materials.
Leverage appropriate digital and AI-assisted tools—including text-to-speech applications, multimedia content creation platforms, and learning technologies—to enhance the accessibility and effectiveness of training materials.
Support the maintenance of organizational knowledge repositories and learning management systems.
Document best practices, lessons learned, case studies, and success stories to support organizational learning and knowledge sharing.

6. Monitoring, Evaluation and Reporting

Support the administration and analysis of pre-training, post-training, and follow-up evaluations.
Maintain participant databases, training records, and capacity-building monitoring tools.
Analyze training performance data and contribute to learning impact assessments.
Prepare summary reports, training completion statistics, and recommendations for continuous improvement.
Support the documentation of project achievements and key performance indicators.

7.Accountability to Beneficiaries & Guiding Principles

• Respect principles of accountability to beneficiaries of 3iS programs, in line with international standards, actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.
• Respect local culture and 3iS policies, procedures, and values at all times.
• 3iS has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations will be treated as serious misconduct.
• 3iS is an Equal Opportunity Employer regardless of background.

English: fluency (written and spoken) – mandatory.
Amharic: fluency strongly preferred; additional Ethiopian languages (Afan Oromo, Somali, Tigrinya) are a significant advantage.

Minimum 2 years of experience in information management, data analysis, or training support within the humanitarian or development sector.
Practical experience with at least two of the following tools: Excel, KoboToolbox, Power BI, or QGIS.
Experience supporting training sessions or providing technical assistance to partners in remote or low-resource settings.
Familiarity with the humanitarian coordination system in Ethiopia (clusters, working groups) is an asset.
Prior field experience in Afar, Amhara, Oromia, Somali, or Tigray regions is highly desirable.

Basic to intermediate proficiency in Excel (pivot tables, formulas, data cleaning) and KoboToolbox (form design, data collection).
Familiarity with Power BI or GIS (QGIS) for basic data visualization or mapping.
Ability to assist in developing training materials and adapting content to local contexts.
Strong interpersonal and communication skills to engage with local organizations and community members.
Willingness to learn new tools and methodologies quickly.
Ability to work in a team and support senior staff effectively.
Problem-solving attitude and ability to provide basic technical troubleshooting.

Ability to travel frequently (up to 60% of the time) to priority zones with sometimes basic living conditions.
Good organizational skills to assist in planning training events, logistics, and documentation.
Ability to work under supervision and follow structured guidance while showing initiative where appropriate.
Commitment to confidentiality, data protection, and ethical conduct in humanitarian settings.
Alignment with 3iS values, including zero tolerance for SEAH, respect for local culture, and accountability to beneficiaries.