Hope Enterprise’s University Vacancy

Tasks and Responsibilities:  

• Ensure the timely cash collection from students such as tuition fees, registration fees, and penalties and other source of income within the organization. Based on the HEUC service price lists and issues the appropriate and necessary cash collection receipts, and fee settlement clearance.
• Responsible for day-to-day cash collection from other customers of HEUC and issuance of appropriate cash collection receipts to them.
• Handling petty cash fund, prepare petty cash payment vouchers (PCPV), and effect petty cash payments upon authorization of Finance Head/VPAF, and also handle other cash payments that has to be made in cash.
• Prepare petty cash replenishment and request and replenished the petty cash whenever the amount of petty cash fund reached at a minimum amount level, and at the end of each fiscal/budget year.
• Managing petty cash, including matching, clearing transactions, and reconciliation
• Assist Accountants with provision of information to internal /external auditors.
• Document every cash collection receipt together with appropriate supporting documents and handed over to the accountant/senior accountant/to the finance section.
• Handling the cash register machine and the systems related with according the tax laws, regulations, and to the tax authority directives and adhere the laws related with the cash collection law and regulation and directives.
• Handling all cash register related documents properly and ensure those documents are placed at the proper place as required by the law and directives, and ensure the cash register machine’s annual maintenance and inspection carry on according to the tax authority directives.
• Produce weekly, monthly, and quarterly collection follow up reports and submit to the finance head and to VPAF.
• Assist the accountant in posting payment and collection documents to the system.
• Support the income reconciliation process by extracting relevant reports.
• Any other duties requested by Finance Head & VPAF.

Number of vacancy: – 1 (One)

Minimum Qualifications: 

• Diploma or level 4 and above  in Accounting & Finance
• Zero years of experience acceptable; however, candidates with relevant higher education background are strongly preferred

Required Skills  

• Microsoft excel and Microsoft word required
• Communication skill
• Customer handling
• Finance report preparation

Curriculum Coordination & Program Administration 

• Curriculum Implementation: Coordinates the execution of academic programs in accordance with institutional guidelines and regulatory frameworks (e.g., Higher  Education Relevance and Quality Agency or Ministry guidelines).
• Schedule & Allocation Management: Collaborates with department heads to organize semester course schedules, allocate classroom spaces, and manage faculty teaching assignments.
• Academic Calendar Adherence: Ensures key academic milestones—such as registration deadlines, add/drop periods, midterm/final exams, and grade submission timelines—are tracked and met.

Faculty & Instructional Support 

• Academic Onboarding & Support: Assists full-time and adjunct instructors with orientation regarding academic policies, syllabus standards, and teaching resources.
• Course Delivery Oversight: Monitors course coverage and schedule consistency to ensure modules and TVET/degree competencies are completed as planned.
• Workload Tracking: Tracks teaching loads, overload hours, and part-time instructor documentation for administrative and payroll processing.

1. Student Academic Records & Advising Support

• Student Progression: Monitors student academic standing, course progression, prerequisites, and graduation clearance requirements.
• Academic Petitions & Appeals: Processes student requests related to course exemptions, credit transfers, and course adds/drops, and grade re-evaluations.
• Advising Coordination: Works with academic advisors and faculty to address student performance issues and academic probation statuses.

Number of vacancy: – 1 (One)

Minimum Qualifications: 

• Diploma or level 4 with CoC certified in IT and related fields with 2 years and above work experience on same field
•  or Degree in IT and related fields  1 year and above work experience