Senior Programme Coordinator Ethiopia – National Position
Johanniter-Unfall-Hilfe
Ethiopia
Role description
Job Location:
Job Responsibilities and Accountabilities
Overall job purpose
Tasks:
Strategy and Vision
- Actively supports the values of Johanniter and shapes his/her work according to these values.
- Contributes to the development and implementation of the country, global and regional strategies of Johanniter International Assistance in his/her area of responsibility.
- Supports the development of an organisational culture that addresses power relations and privilege, promotes diversity and inclusion, and encourages continuous self-reflection.
- Actively lives and leads by example, upholding the Johanniter leadership principles and creating a culture where the leadership mindset can emerge and thrive, actively empowering and guiding team members to an inclusive, accountable work environment to achieve shared goals and embrace change.
- This is reflected in the day-to-day activities in line with the Code of Conduct and related policies to achieve our goals.
- Represents Johanniter with the Ethiopian authorities, UN agencies, INGOs, local NGOs and other relevant stakeholders, ensuring compliance with all Ethiopian government regulations with regard to Johanniter’s registration in Ethiopia.
- Together with the Country Director and Regional Funding Coordinator builds and strengthens external relationships and represents Johanniter in a positive and professional manner, with donors, the government, international and national organizations helping to maintain a positive image and overall credibility of the organization.
- Engages with different stakeholders in the relevant clusters to stay abreast with the current events and best practices in the fields of in humanitarian relief and development for operations.
- Monitors humanitarian developments, facilitates/manages emergency response in country.
- Identifies new programme opportunities through assessments that support the achievement of Johanniter’s strategic objectives in the country (including rapid humanitarian assistance in case of disasters in coordination with the CD in Kenya).
- Leads project development processes and ensures the production of high-quality concept notes and proposals for submission to various donors, with the support of the Regional Team and CD Kenya.
- Assesses and builds partnerships with new national, international or local partner organisations
- Takes the lead on contract management systems, grant inception workshops.
- In coordination with the Country Director Kenya and Regional Fundraising Coordinator, supports in identifying new funding opportunities.
- In coordination with the Country Director, designs, plans and coordinates all projects in the course of humanitarian aid and development cooperation in line with beneficiary needs, national policies as well as Johanniter and donor programme objectives and policies and international standards.
- Supervises and ensures the effective and efficient implementation of all programme activities, reviews management systems and makes appropriate improvements at field level.
- Supports and supervises national partners in effective and efficient management of projects implementation in line with the project management cycle, program objectives, log frames, activities and indicators.
- Ensures cost effective planning, monitoring/supervision and evaluation of the activities of current and future projects.
- Co-ordinates activities between the field sites, project partners and the country office.
- Recognises further needs and conduct assessments where needed for project proposals including partnership assessments.
- Supports programme teams in contract management systems, grant inception workshops, timely submission of quality donor reports and donor compliances.
- Capacity building of local partner organisations and project related staff.
- Ensures project monitoring systems are in place and that reviews are undertaken periodically in conjunction with the team, the Country Director, project partners and relevant local stakeholders.
- Ensures accountability and transparency to beneficiaries, communities, donors, partners.
- Monitors and maintains compliance with standard Johanniter procedures and guidelines.
- Monitors the evolving humanitarian situation in the project regions and consider strategic and immediate responses, together with colleagues in programme department, in particular the emergency response desk.
- Regularly travels to all field sites depending on project needs and upon clearance for security.
- Works closely with the PMEAL focal point in all aspects of monitoring, evaluation and accountability of project activities.
- Creates and maintains a culture of team spirit and ensures all staff is committed to strive for high performance contributing to the achievement of the strategic ambitions of JUH.
- In collaboration with the Human Resources Department, recruits and hires national staff according to HR plans agreed and signed off by the Country Director.
- Promotes accountability, communicates expectations and provides constructive feedback informally and formally via regular bilateral and performance reviews.
- Ensures both individual and team development and capacity building.
- Contributes towards an environment built on integrity, respect and accountability, in which all staff and volunteers, regardless of race, gender, sexual orientation, age, religious affiliation or nationality are comfortable to work and feel safe to participate in our projects and services.
- Promotes appropriate behaviours and applies a zero-tolerance policy when people cause harm to others. Ensures that any inappropriate behaviour is reported that could potentially harm those in our organization’s care and that could damage the reputation of Johanniter.
- Prevents and proactively fights against breaches of the JIA Code of Conduct, including corruption, fraud, SEAH.
- With the support of the Safety & Security Manager and CD for Kenya, updates the country security regulations and contingency plans for Ethiopia at least once per year or as needed.
- In coordination with the Country Director and the Safety & Security Manager ensures the safety of all staff at all times.
- Supports the Country Director and the Safety & Security Manager to monitor the security situation and establishes a good understanding of the context and risks associated with a changing environment.
- Ensures that the security guidelines are followed by staff in country and visitors.
- Together with the Country Director and the Safety & Security Manager, maintains regular contact with relevant networks and security stakeholders (UNDSS, INSO etc.).
- Supports Media and Press work in conjunction with the Country Director and HQ Communication Desk; contributes to preparation of regular reports, updates and articles for Johanniter Communication and Fundraising Department.
- Leads and resources the integration of Johanniter’s Gender Minimum Standards by setting measurable targets, approving gender-responsive budgets, monitoring implementation through regular reviews, and holding line reports accountable for effective delivery.
- The senior programme coordinator needs to hold a Bachelor or Master’s degree in a relevant field.
- Must be an Ethiopian national (this is not an expatriate position).
- 5-7 years of experience in a humanitarian context, preferably in an international NGO.
- Experience in capacity building.
- Experience in working with and engaging with international and national partners, donors, health and other authorities.
- Experience in writing proposals and reports.
- Experience in monitoring and evaluation of projects in line with donor regulations.
- Experience in conducting assessments.
- Experience in security management in high-risk areas and under stressful circumstances.
- Experience working in an insecure context.
- Previous work experience at senior management level in Ethiopia is essential.
- Strong management, project planning and organizational skills.
- Strong analytical, written/oral communication and reporting skills.
- Negotiation abilities and diplomatic skills.
- Sensitivity to cross-cultural dynamics and ability to work in an international team.
- Fully computer literate.
- Fluency in both written and spoken English and Amharic is essential.
- Good sense of humour.