Receiving & Issuance Officer at International Community School of Addis Ababa

The International Community School of Addis Ababa is inviting all interested to apply for the following vacant position: POSITION: Receiving & Issuance Officer DEPARTMENT: Procurement and Logistics Management REPORTS TO: Supervisor, Receiving & Issuance REQUIRED NUMBER: 1 SALARY: ETB 113,500.00 CONTRACT TYPE: – Full Time AGE: Not more than 35 ABOUT THE ROLE We are seeking a detail-oriented and experienced Receiving & Issuance Officer to join our Procurement and Logistics Management team. In this role, you will be responsible for overseeing day-to-day warehouse operations, ensuring efficient inventory control, and maintaining accurate stock records. You will implement standard inventory models to prevent stock-outs, avoid overstocking, and guarantee the seamless flow of materials across all departments. KEY RESPONSIBILITIES Warehouse & Material Management Receiving & Inspection: Verify and inspect all incoming shipments against purchase orders, supplier invoices, and quality specifications before generating receiving reports. Storage & Organization: Maintain clean, safe, and secure storage facilities; optimize warehouse layout, rack allocation, and stock labeling for quick access and efficient space utilization. Issuance & Control: Issue materials to authorized personnel based on approved internal requisitions and verified operational needs. Database Maintenance: Record all daily transactions promptly and accurately in the QuickBooks inventory database. Inventory Control & Analysis Stock Optimization: Apply standard inventory models (FIFO, ABC classification, EOQ, Reorder Points) to set safety stock thresholds and avoid stock-outs or surplus. Replenishment: Monitor stock levels continuously and initiate purchase requisitions to replenish fast-moving items in a timely manner. Audits & Reconciliation: Conduct routine spot checks and cycle counts, participate in annual stocktaking, and reconcile physical inventory with digital records. Disposal & Feedback: Identify and report slow-moving, obsolete, or damaged items for timely disposition, and escalate material quality issues for supplier resolution. Reporting & Documentation Data & Analytics: Generate monthly consumption reports and demand forecasts using Excel to support departmental budgeting and planning. Audit Readiness: Maintain well-organized physical files and digitally scan warehouse records for easy access and compliance auditing. About You REQUIRED QUALIFICATIONS Education & Experience Degree: Bachelor’s Degree in Procurement & Supply Chain Management, Logistics, Business Administration, Accounting, or a related field. Experience: Minimum of 5 years of direct experience in warehouse management, material control, and stock auditing. Technical Skills & Competencies Software Proficiency: Hands-on experience with QuickBooks (or equivalent inventory ERP software) and advanced proficiency in Microsoft Excel. Languages: Fluency in both written and spoken English and Amharic. Attributes: Strong analytical skills, high integrity, ability to work independently under pressure, and keen attention to detail. Physical Requirements Ability to traverse warehouses to observe physical inventory, perform light to moderate physical labor (lifting, bending), and stand for extended periods during inventory checks.