HR Records and Archives Clerk _Job @Kerchanshe Group, Ethiopia

Job Purpose:

– To preserve the Company’s employee information and data by safekeeping of permanent records and historically valuable documents.

Main Duties and Responsibilities:

• Organizes archival records and develops classification systems to facilitate access to archival materials.
• Acquires and processes new archival materials and maintain records of document.
• Receives, stores, issues, and returns file catalog cards according to system used.
• Checks items in and out of archival and removes outdated items in consultation with the manager.
• Provides reference services and assistance for users needing archival materials.
• Prepares archival records, such as document descriptions, to allow easy access to information.
• Sequentially files all documents in the employee’s Official Personnel Record (OPR) folder and file in appropriate cabinet.
• Maintains the secrecy of information availed to him/her.
• Authenticates and appraises historical documents and archival materials.
• Preserve records, documents, and objects, copying records to film, disk, or computer formats as necessary.
• Performs other duties assigned by the immediate supervisor

Educational Qualification:

Education :-

• Diploma or Bachelor’s Degree in Human Resource Management, Secretarial and Office Management, Management, or a related field.

Experience :-

• Minimum of 2 years of relevant work experience in HR records management, document control, filing and archiving.

Skills

• Good record-keeping, filing, and document archiving skills.
• Attention to detail and accuracy.
• Basic computer skills, including Microsoft Word and Excel.
• Good organizational and time-management skills.
• Ability to maintain confidentiality of employee records.
• Good communication and interpersonal skills.
• Ability to manage both physical and electronic documents.
• Strong sense of responsibility and integrity.