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Finance and Admin Assistant

Danish Refugee Council (DRC) Ethiopia
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Role description

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a qualified Finance and Admin Assistant for our operations in Humera, Ethiopia.

Instruction for applicants: All applicants must upload a cover letter and an updated CV in English. Please ensure that your CV does not exceed three pages. Applications with CVs longer than the specified limit may not be considered

Overall purpose of the role

Under the supervision of the Support Service Team Leader, the Finance Assistant provides financial and administrative support to DRC operations and partners in accordance with DRC financial procedures, donor regulations, and national legislation. The role ensures accurate financial recordkeeping, cash management, payment processing, reporting, and compliance while supporting efficient finance operations.

Your main duties and responsibilities will be:

Finance and Accounting

  • Perform daily bookkeeping in accordance with the DRC Finance Handbook.
  • Record financial transactions accurately in DRC Dynamics.
  • Ensure transactions are posted to the correct project, budget line, and ledger accounts.
  • Prepare payment vouchers, receipt vouchers, journal vouchers, and supporting documentation.
  • Verify that all payments are supported by complete and approved documentation before processing.
  • Maintain proper filing (electronic and physical) of financial records, including vouchers, contracts, tender documents, bank documents, and supporting schedules.
  • Support month-end and year-end financial closing activities.
  • Maintain routine financial records and follow established work plans.

Cash and Bank Management

  • Manage petty cash according to DRC financial procedures.
  • Process petty cash replenishments.
  • Conduct daily and monthly cash counts and prepare cash count reports.
  • Safeguard cash held in the office safe.
  • Handle cash receipts and cash disbursements.
  • Manage cash advances and ensure timely settlement in accordance with DRC policies.
  • Process approved bank transfers and maintain proper documentation.
  • Liaise with banks on routine banking activities.
  • Monitor cash balances and support cash flow management.

Payment Processing

  • Process approved payments accurately and on time.
  • Ensure supplier, staff, statutory, and partner payments comply with DRC procedures.
  • Support salary payment processing where applicable.
  • Assist in remitting taxes, pension, and other statutory obligations.
  • Ensure timely payment of operational expenses such as utilities when applicable.

Reporting

  • Prepare monthly cash count reports.
  • Support preparation of financial reports.
  • Assist in collecting, reviewing, correcting, and filing partners' financial reports.
  • Submit assigned financial progress and status reports.
  • Support reconciliation of cash, bank, and ledger balances.

Compliance and Documentation

  • Ensure compliance with DRC financial policies, donor regulations, and local legislation.
  • Maintain complete audit trials for all financial transactions.
  • Ensure supporting documents are properly archived and readily available for audits.
  • Follow internal controls and safeguard organizational assets.

Administrative Support

  • Assist finance staff with daily operational activities.
  • Follow assigned work plans and priorities.
  • Provide backup support to other finance team members during absences as assigned.
  • Perform other duties assigned by the line manager.
Experience and technical competencies:
  • Minimum 1–2 years of relevant finance or accounting experience.
  • Previous NGO or humanitarian organization experience is an advantage.
  • Experience in bookkeeping, cash management, and payment processing.
  • Experience using ERP systems (preferably Microsoft Dynamics).
  • Advanced proficiency in Microsoft Excel.
  • Good working knowledge of Microsoft Word and PowerPoint.
  • Strong organizational and planning skills.
  • Good analytical and numerical skills.
  • Ability to work independently and collaboratively within a multicultural environment.
  • Strong communication and interpersonal skills.
  • Ability to meet deadlines while maintaining accuracy.
EDUCATION: (include certificates, licenses, etc.)
  • BA Degree in Accounting, Finance, Business Management or other directly related field from University or higher education
LANGUAGE: (indicate Fluency level)
  • Excellent skills in speaking, reading and writing English.
In this position, you are expected to demonstrate DRC’ five core competencies:Striving for excellence: You focus on reaching results while ensuring an efficient process.Collaborating: You involve relevant parties and encourage feedback.Taking the lead: You take ownership and initiative while aiming for innovation.Communicating: You listen and speak effectively and honestly.Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.We offerContract length: 12 MonthsContract Type: National ContractBand: I2 – Non-ManagementDesignation of Duty Station: Humera, EthiopiaStart date: 15th August 2026Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees
Account management