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Finance & Admin Officer

Samaritan's Purse Ethiopia
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Role description

Open Potion: 1

Contract Duration: May 31, 2027DEPENDING ON AVAILABILITY OF FUNDINGJOB SUMMARY

The Finance and Admin Officer will be responsible for the financial health of the organization by managing the organization’s financial procedures. The duties include planning budgets, participating in audits, monitoring transactions, preparing invoices and providing support in the various human resources functions. To succeed in this role, the officer must demonstrate in-depth knowledge of financial policies, procedures, and systems.

KEY RESPONSIBILITIES

Finance Responsibilities (60%)

  • To assist the Finance Coordinator in ensuring that timely and accurate payments are made.
  • Ensure accuracy and completeness of payment documents in compliance with Samaritan's Purse (SP) and donor policies and procedures.
  • Facilitate and support staff members with their Cash Advance (CA) requests and timely clearance or settlement of CAs with proper and complete documentation.
  • Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to casuals and volunteers.
  • Recording all vouchers into transaction spreadsheet on daily basis for review by the Finance Coordinator. Ensure that all information in the spreadsheet is correct and complete.
  • Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Cooperate with cash count as per the SP policy and schedule. Document the cash count sheets for records.
  • Prepare all payments and make sure that they are properly coded and supported with relevant and necessary documents.
  • Assist the Finance coordinator with monthly bank account reconciliation.
  • Ensure all the financial documents are properly filed and numbered.
  • ‘Paid’ stamping of all the invoices and related documents before filing.
  • Ensure timely preparation of tax & deposit into bank.
  • Visit Bank for necessary collection & submission of financial documents.
  • Assist with timely scanning and uploading on online platform of all completed finance documents.

Administrative Responsibilities (40%)

  • Implement general administrative systems, procedures and filing systems
  • Perform any other task as assigned by the line manager/immediate supervisor
EDUCATION / EXPERIENCE NEEDED
  • BA Accounting, Finance or related field of study
  • 3 – 4 years related experience and/or training or equivalent combination of education and experience.
  • Experience working with NGOs will be an added advantage
LANGUAGE
  • Proficiency in English and Amharic
  • Knowledge of the regional language required
  • Knowledge of any other national language is a plus
SKILLS REQUIREDTo perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s values, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.
  • Possesses strong organizational and problem-solving skills within a fast-paced environment.
  • Must be a self-starter and internally driven to success and hard work.
  • Ability to work with displaced communities with diverse culture and ethnic backgrounds.
  • Must be a humble team player
  • Ability to be flexible and adaptable.
  • Willingness to travel in and out of the field.
  • High level of integrity and stewardship
  • Committed to the SP values and ethics.
REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
  • May travel in country with exposure to communicable diseases, hot and humid weather conditions.
  • Work in a security context that is fluid
SAFEGUARDING COMMITMENTThe employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.
Finance,
Documentation
Strong organizational and time-management skills. High level of integrity and confidentiality.
Accountabilty