Ethiopia Procurement Coordinator (Fixed-Term)
One Acre Fund
Ethiopia
Role description
About One Acre Fund
About the Role
Responsibilities
- Conduct appropriate market research to source operational goods and services at the best value for money to generate cost savings for the organization.
- Strengthen the organization's supplier database through ongoing market research.
- Evaluate current market prices to estimate financial savings achieved through the procurement team.
- Maintain long-term business relationships with the organization's suppliers and identify and establish new supplier relationships for new or existing products.
- Manage end-to-end procurement of a variety of items
- Manage tenders and quote collection for competitive supplier selection for all orders. Participate in bid opening committee meetings.
- Manage and monitor procurement contracts. Execute requests for quotes, vendor selection, and purchasing in Addis Ababa & Wolita Sodo
- Negotiate the best prices and payment terms for all purchased goods and services to ensure cost savings for the organization;
- Build strong relationships with requesting departments.
- Ensure OTIF KPIs stay close to 90%
- For complex procurements such as seeds, create and manage a megadoc for each item
- Develop a calendar that includes every single step of the procurement, with appropriate support activities, links to deliverables, and estimates buffer time until delivery
- Develop a deep understanding of the item, particularly in the case of seed. Research harvest times, moisture, quality metrics, varieties, harvest locations, and more to become a full expert on each seed type
- Recruit and manage experts on the ground to check harvest sites, monitor harvest progress, ensure proper processing, and check quality
- Engage with vendors from different regions, interviewing them to assess their understanding of the product and ability to produce quality and volume
- Manage the complexities of the vendor relationship throughout the process, handling price changes, quality issues, meeting quarantine requirements, etc.
- Run quality control at multiple stages, ensuring that every bag passes quality requirements
- Ensure that goods are received or services are delivered on time to meet established delivery deadlines.
- Collect all purchasing documentation from suppliers and share it with the finance team on time.
- Improve customer satisfaction through proactive communications - constantly keep requestors informed of the status of their requests.
- Direct or support on the execution of various procurement projects.
- Work with internal departments to develop procurement plans for their various projects.
Career Growth and Development
Qualifications
- 2+ years of work experience in a related field.
- Experience or education in procurement/supply chain/logistics or any related field
- Attention to detail and strong problem-solving skills.
- Strong oral and written communication skills.
- Bachelor’s degree
- Skills in Google Suite
- Experience with Google Sheets is preferred
- Basic data and digital analysis skills
- Language: English and Amharic required