Request For Proposal Field Research Services for the Yegna Gize Impact Study Ethiopia October 2026

Procurement Summary

Item Details

Who We Are

Background

Youth employment and transition to work: Supporting young people to access internships, work-based learning, employment opportunities, and other pathways into the labour market.
Entrepreneurship and enterprise development: Strengthening entrepreneurial knowledge, business skills, growth mindsets, and access to support for young people interested in starting or growing businesses.
Skills and mindset development: Building practical, transferable, entrepreneurial, and employability skills, alongside confidence, aspirations, resilience, and positive attitudes towards work and entrepreneurship.
Peer-to-peer and youth support mechanisms: Establishing and strengthening youth groups and peer-support approaches that enable young people to learn from and support one another.
Role modelling and mentorship: Connecting young people with role models, mentors, entrepreneurs, and other influential individuals who can provide inspiration, guidance, and practical exposure to different livelihood pathways.
School-based engagement: Working with schools, teachers, students, and relevant stakeholders to promote entrepreneurship, creativity, growth mindset, career aspirations, and awareness of economic opportunities.
Youth-centred media and social and behavioural change communication (SBC): Using Yegna's established multimedia and storytelling platforms to challenge limiting norms, promote positive attitudes towards work and entrepreneurship, and increase young people's awareness and uptake of available opportunities.
Partnerships and systems strengthening: Working with regional and local government structures, CSOs, private-sector actors, educational institutions, and other stakeholders to strengthen the ecosystem supporting youth economic empowerment.

Yegna Gize Programme Impact Study

Who You Are

The ideal candidate/Agency will:

Have demonstrated experience managing field-based data collection for household, community, or individual-level surveys in Ethiopia, ideally on youth, gender, education, livelihoods, or social behaviour change topics.
Maintain, or be able to rapidly build, a roster of vetted, experienced enumerators with local language coverage and cultural familiarity across some or all of the six Yegna Gize regions (Tigray, Amhara, Oromia, Sidama, Central Ethiopia, South Ethiopia), including hard-to-reach and pastoralist areas.
Have hands-on experience with mobile data collection platforms, particularly SurveyCTO, and the ability to train enumerators on tool use ahead of each deployment.
Demonstrate robust field supervision and data quality assurance practices — spot-checks, back-checks/call-backs, and real-time progress monitoring against a sample plan.
Have in-house or readily available capacity for data cleaning, processing, and first-level quantitative and/or qualitative analysis, with clear documentation of methods.
Be able to mobilize and scale data collection teams on short notice against a recurring, on-call task-order structure, without compromising quality or timeliness.
Show a genuine commitment to Girl Effect's mission and values, with a demonstrated understanding of child/adolescent safeguarding standards appropriate to research involving youth.
Be highly organised, detail-oriented, and able to manage multiple concurrent task orders across different regions.

What You will do

2.1 Geographic Coverage 2.2 Sourcing, Vetting, and Onboarding of Data Collectors

Recruiting data collectors with relevant prior experience in household or community-level data collection, ideally on similar topics (e.g., health, gender, youth, social behavior change).
Ensuring appropriate local language coverage and cultural familiarity for each assigned region/woreda, including pastoralist communities.
Verifying qualifications, references, and prior fieldwork experience before onboarding.
Maintaining a sufficient bench of vetted collectors to meet fluctuating task-order demand without delays.
Ensuring the data collectors are given a functioning tab and are trained on the use of survey CTO.

2.3 Training

Use of Girl Effect Ethiopia's data collection tools and mobile data collection platform.
The sample design and how it translates into fieldwork assignments.
Data quality, ethics, consent, and child/adolescent safeguarding protocols appropriate to the population being surveyed.
Logistics, reporting lines, and escalation procedures for field issues.

2.4 Deployment

Assigning trained collectors to each task order based on location, language, and availability.
Managing collector logistics (travel, accommodation, safety/security arrangements as applicable) within hard-to-reach and pastoralist areas.
Providing day-to-day field supervision.

2.5 Data Quality and Timeliness

Real-time monitoring of data collection progress against the sample plan and timeline.
Quality assurance mechanisms such as spot-checks, back-checks/call-backs, and review of flagged or inconsistent entries.
Prompt escalation and resolution of fieldwork issues (e.g., inaccessible households, refusals, tool malfunctions) that could affect data quality or timelines.
Regular progress reporting to Girl Effect Ethiopia (proposed: daily or weekly, to be agreed) showing completion rates by woreda/region.

2.6 Data Analysis and Submission

Clean and process the collected data.
Conduct analysis as specified in the task order.
Submit the final clean dataset (in the agreed format), any cleaning/analysis syntax or code, and a summary report to Girl Effect Ethiopia within the timeline specified in the task order.

Responsibilities

Activity Girl Effect Ethiopia Contracted Agency

Deliverables

Roster of vetted, trained data collectors, updated and available on an ongoing basis.
Training plan and completion records for each deployment.
Field deployment plan per task order (collector-to-woreda assignment).
Data collection progress reports (per agreed frequency) per task order.
Quality assurance reports (back-check/spot-check findings and resolutions).
Clean, validated datasets with accompanying documentation.
First-level analysis and summary report per task order.

Expected Commitment

Management

Procurement Timeline

Terms of Reference Published: Oct 5, 2026
Deadline for Proposal Submission: Oct 12, 2026

Proposal Submission

Interested Consultant/agency should submit a maximum 10-page proposal that includes the following:

Technical Proposal
- A CV or organizational profile outlining previous work and experience relevant to field data collection, enumerator training and management, and data analysis, particularly within the Ethiopian context and specifically highlighting experience across the Tigray, Amhara, Oromia, Sidama, Central Ethiopia, and/or South Ethiopia regions, including hard-to-reach or pastoralist areas where applicable.
- A brief overview of your understanding of Girl Effect's mission and the objectives of this assignment, and your proposed methodology — covering enumerator sourcing and vetting, training approach, field supervision structure, data quality assurance mechanisms (e.g., spot-checks, back-checks), and your approach to data cleaning and first-level analysis.
- Examples of at least two to three previous data collection and/or analysis assignments completed within the specified regions, demonstrating comparable scale, topic area, and quality outcomes.
- Reference — Provide at least three references for similar contracts with a description of the service provided, the value of the contract, and the contract periods of performance.
Financial Proposal
- Please provide your proposed fee in ETB, including the total cost for impact the study assignment, along with a detailed breakdown by deliverable, aligned with the activities outlined in the Scope of Work for the region(s) you are applying to cover. Ensure that all applicable taxes are clearly itemized in your proposal.

Evaluation Criteria

Pre-screening
Technical evaluation
Financial evaluation
Technical Evaluation – 70%

No. Technical Evaluation Criterion Weight Relevant Organizational Experience in Impact Evaluation, Research and Data Collection 15% Understanding of Yegna Gize Programme and Assignment / TOR 10% Proposed Research Methodology and Impact Evaluation Approach 20% Sampling, Fieldwork and Data Collection Strategy 10% Technical Capacity, Quality Assurance, Team Expertise and Operational Feasibility 15% Total Technical Score 70%

Value for Money / Financial Competitiveness – 30%

total evaluated cost

General and Commercial Terms

Framework and task orders: The successful agency will sign Girl Effect’s applicable framework agreement. Work may begin only after an authorised task order has been issued. The framework does not guarantee any minimum volume or value of work.
Contracting and Payment: The successful agency will sign Girl Effect’s applicable agreement. Payments will be linked to the satisfactory delivery and written acceptance of agreed milestones and receipt of a correct invoice. Girl Effect may withhold acceptance pending correction of material quality issues.
Pricing, taxes and expenses: Prices must be quoted in Ethiopian Birr and remain firm during the proposal-validity period. Taxes and approved reimbursable expenses must be itemised separately. Girl Effect will deduct or account for taxes as required by Ethiopian law. Unapproved costs will not be reimbursed.
Intellectual property and data ownership: Subject to the final agreement, Girl Effect will own the commissioned outputs, research data, instruments, documentation and analysis produced under the engagement. The agency may not reuse, publish or disclose these materials without Girl Effect’s prior written approval.
Confidentiality and data protection: The agency must use personal and confidential information only for this assignment, apply appropriate technical and organisational safeguards, promptly report incidents and securely return or delete data when instructed.
Safeguarding, ethics and conduct: The agency and all assigned personnel must comply with Girl Effect’s safeguarding, informed-consent, ethical research, anti-fraud, information-security and supplier-conduct requirements. Required checks and training must be completed before deployment.
Personnel and subcontracting: Changes to key personnel and the use of subcontractors require Girl Effect’s prior written approval. The agency will remain responsible for the quality, conduct and performance of all subcontracted work.
Conflicts of interest: Bidders must disclose any actual or potential conflict of interest.
Equal opportunity: Girl Effect is committed to equal opportunity and encourages submissions from organisations with strong local knowledge and diverse professional and cultural backgrounds.
Right to award: Girl Effect may seek clarification, negotiate, amend or cancel the process, reject any or all proposals, award all or part of the requirement, appoint more than one agency or make no award. Girl Effect will not reimburse proposal-preparation or negotiation costs.
Proposal validity: Proposals must remain valid for 90 days from the submission deadline.

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