Request for Proposal Prequalification of Printing, Branding and Production Service Providers Ethiopia Framework Agreement (2026 – 2028) July 2026

Procurement Summary

Item Description

Who We Are

Yegna

Objective

Restricted Requests for Quotations (RFQs)
Mini-competitions
Direct call-off assignments

Framework Period

September 2026 –August 2028

What You’ll Do

A. Programme and Educational Materials

Student Manuals /Facilitator Guides – Booklets - 60 pages

Size: A5 Portrait (unless otherwise specified)
Printing: Full colour (CMYK), double-sided
Inside Pages: 150 GSM white bond paper, glossy
Cover: 300 gsm art card with matte or gloss lamination
Binding: Saddle stitched or perfect bound depending on page count
Finish: Trimmed and neatly finished

Discussion Guides – Flip Charts - 20 pages

Size: A3 Landscape (297 × 420 mm)
Printing: Full colour, double-sided
Paper: 250 gsm art card, glossy
Mounting: White laminated rigid board backing
Type: Self-standing flip chart
Finish: Durable and suitable for repeated use during training sessions

Conversation Card - Flash Cards

Size: A5 or A6 (as specified)
Printing: Full colour, double-sided
Material: 300 gsm art card
Finish: Matte or gloss lamination with rounded corners where required

Fact Sheets - Brochure

Size: A4 or A3 folded
Printing: Full colour, double-sided
Paper: 170 gsm art paper
Finish: Folded and neatly trimmed

B. Information, Education and Communication Materials

Posters

Sizes: A3, A2, A1 or custom sizes
Printing: Full colour, single or double-sided
Paper: 200 gsm art paper
Finish: Matte or gloss finish as required

Flyers

Size: A5 or DL
Printing: Full colour, double-sided
Paper: 150 gsm art paper
Finish: Trimmed and bundled

Leaflets

Size: A4 folded to DL or A5
Printing: Full colour
Paper: 150–170 gsm art paper
Finish: Bi-fold or tri-fold as required

Brochures

Size: A4 folded (Bi-fold or Tri-fold)
Printing: Full colour
Paper: 170 gsm art paper
Finish: Professionally folded

Calendars

Type: Wall or Desk Calendar
Printing: Full colour
Cover: 300 gsm art card
Inside Pages: 170–200 gsm art paper
Binding: Wire binding with hanging hook where applicable

Stickers

Material: Vinyl or self-adhesive paper
Printing: Full colour
Finish: Gloss laminated
Cutting: Die-cut or kiss-cut depending on design

C. Event and Activation Materials

Roll-up Banners

Size: 85 × 200 cm
Material: Premium anti-curl banner material
Printing: Full colour
Includes: Aluminium stand and carrying bag

Backdrops

Material: 440 gsm PVC Flex or fabric
Printing: Full colour
Finish: Hemmed edges with eyelets

Stage Branding

Material: PVC Flex, fabric or foam board depending on requirement
Printing: Full colour
Installation: Where requested

Directional Signage

Material: Foam board, PVC board or Sunboard
Printing: Full colour
Finish: Mounted where applicable

Event Badges

Material: PVC card or laminated art card
Printing: Full colour
Includes: Lanyard where required

Certificates

Size: A4
Printing: Full colour
Paper: 300 gsm ivory or art card
Finish: Matte or gloss finish

D. Branding and Promotional Materials

Branded Notebooks

Size: A5 or A4
Cover: 300 gsm laminated art card or hard cover
Inside Pages: 80 gsm ruled or plain paper
Binding: Spiral or perfect bound

Branded Folders

Size: A4
Material: 350 gsm art card
Finish: Matte or gloss lamination
Features: Business card slot and document pocket

Branded Pens

Plastic or metal body
Single or multi-colour branding
Screen printing or UV printing

Branded Tote Bags

Material: Heavy-duty canvas or cotton
Printing: Screen printing, heat transfer or DTF printing
Colour: As specified

T-Shirts

Material: 100% cotton (180–200 gsm)
Printing: Screen printing, DTF or embroidery
Sizes: Small to XXL

Polo Shirts

Material: Cotton pique (220 gsm)
Branding: Embroidery or high-quality printing
Sizes: Small to XXL

Caps

Material: Cotton twill
Branding: Embroidery or screen printing
Adjustable fastening

Lanyards

Material: Polyester
Printing: Full-colour sublimation
Includes: Metal hook and safety buckle where required

Water Bottles

Material: Aluminium or stainless steel
Branding: UV print, screen print or laser engraving

Mugs

Material: Ceramic
Branding: Sublimation printing
Capacity: Approximately 330 ml

Wristbands

Material: Silicone or fabric
Branding: Printed or embossed logo

Promotional Merchandise

E. Office and Corporate Materials

Business Cards

Size: 85 × 55 mm
Printing: Full colour, double-sided
Paper: 350 gsm art card
Finish: Matte or gloss lamination

Letterheads

Size: A4
Printing: Full colour
Paper: 100 gsm bond paper

Compliment Slips

Size: DL
Printing: Full colour
Paper: 120 gsm bond paper

Envelopes

Sizes: DL, A5 and A4
Printing: Single or full colour
Paper: 100–120 gsm bond paper

Procurement Timelines

Terms of Reference Published: July 29, 2026
Deadline for Proposal Submission: August 20, 2026

Supplier Eligibility Requirements

Interested suppliers must submit:

Company Documentation

Valid Business License
Certificate of Incorporation/Registration
TIN Registration Certificate
VAT Registration Certificate
Valid Tax Clearance Certificate
Company Profile

Technical Capacity

Description of printing facilities
List of printing equipment
List of finishing equipment
Production capacity per day/week
Quality assurance procedures

Relevant Experience

Minimum three years' experience providing printing services
At least three references from similar assignments
Portfolio of completed work

Financial Capacity

Audited financial statements (last two years) or equivalent financial records
Bank reference letter

Proposal Submission Requirements

Technical Proposal

The technical proposal should include:

Company Overview

Company profile
Years in operation
Areas of specialization

Relevant Experience

Similar assignments undertaken
NGO, donor or development sector experience

Production Capacity

Printing technology available
Production capability
Staffing structure

Quality Management

Quality assurance processes
Sample approval procedures
Reprint and defect management processes

Delivery and Logistics

Delivery capability
Geographic coverage
Turnaround times

Sample Submission

Suppliers should submit at least three examples of recently completed print assignments demonstrating:

Colour quality
Binding quality
Finishing quality
Branding execution
Durability

Financial Proposal

The Financial Proposal in Ethiopian shall be submitted separately from the Technical Proposal using the Girl Effect Pricing Schedule.

The Pricing Schedule has been designed to ensure a consistent and comparable evaluation of all submissions. Suppliers are requested to complete all applicable sections of the template and return it in its original Excel format.

The completed pricing schedule should include, where applicable:

Unit rates for all requested printing and production items.
VAT and other applicable taxes.
Delivery and transportation charges.
Installation costs (where applicable).
Minimum order quantities (where applicable).
Standard production lead times.
Bulk order discounts.
Any additional charges or assumptions.
Price validity period.

Where a particular item or service is not offered, suppliers should indicate "Not Applicable (N/A)" within the template rather than deleting rows.

Suppliers should not alter the structure or formulas contained within the pricing schedule unless specifically instructed by Girl Effect.

The completed Financial Proposal template should be submitted together with the Technical Proposal by the submission deadline.

Evaluation Criteria

Relevant Experience 25%
Technical Capacity 25%
Quality Assurance & Samples 20%
Delivery & Logistics Capability 10%
Financial Competitiveness 15%
References 5%

Framework Management

Girl Effect reserves the right to:

Appoint multiple suppliers to the framework.
Allocate suppliers by service category where appropriate.
Conduct restricted RFQs or mini-competitions amongst prequalified suppliers.
Issue direct call-off purchase orders where appropriate.
Review supplier performance annually.
Suspend or remove suppliers based on performance or compliance.
Extend the framework period subject to satisfactory performance.

Commercial and General Terms

This procurement is intended to establish a non-exclusive framework agreement with multiple suppliers. Appointment to the framework does not guarantee any minimum volume or value of work.
Suppliers are responsible for ensuring compliance with Ethiopian tax legislation. All taxes should be clearly identified in the financial proposal.
All materials developed under any subsequent call-off assignment shall become the property of Girl Effect unless otherwise agreed in writing.
Successful suppliers will be required to comply with Girl Effect's safeguarding policies and may be required to undergo safeguarding checks before contract award.
Girl Effect reserves the right to amend, suspend or cancel this procurement process at any stage and is not liable for any costs incurred by suppliers during the preparation or submission of proposals.

Procurement Summary

Who We Are

Objective

Framework Period

What You’ll Do

A. Programme and Educational Materials

B. Information, Education and Communication Materials

C. Event and Activation Materials

D. Branding and Promotional Materials

E. Office and Corporate Materials

Procurement Timelines

Supplier Eligibility Requirements

Interested suppliers must submit:

Company Documentation

Valid Business License

Certificate of Incorporation/Registration

TIN Registration Certificate

VAT Registration Certificate

Valid Tax Clearance Certificate

Company Profile

Technical Capacity

Description of printing facilities

List of printing equipment

List of finishing equipment

Production capacity per day/week

Quality assurance procedures

Relevant Experience

Minimum three years' experience providing printing services

At least three references from similar assignments

Portfolio of completed work

Financial Capacity

Audited financial statements (last two years) or equivalent financial records

Bank reference letter

Proposal Submission Requirements

Technical Proposal

The technical proposal should include:

Company Overview

Company profile

Years in operation

Areas of specialization

Relevant Experience

Similar assignments undertaken

NGO, donor or development sector experience

Production Capacity

Printing technology available

Production capability

Staffing structure

Quality Management

Quality assurance processes

Sample approval procedures

Reprint and defect management processes

Delivery and Logistics

Delivery capability

Geographic coverage

Turnaround times

Sample Submission

Suppliers should submit at least three examples of recently completed print assignments demonstrating:

Colour quality

Binding quality

Finishing quality

Branding execution

Durability

Financial Proposal

The Financial Proposal in Ethiopian shall be submitted separately from the Technical Proposal using the Girl Effect Pricing Schedule.

The Pricing Schedule has been designed to ensure a consistent and comparable evaluation of all submissions. Suppliers are requested to complete all applicable sections of the template and return it in its original Excel format.

The completed pricing schedule should include, where applicable:

Unit rates for all requested printing and production items.

VAT and other applicable taxes.

Delivery and transportation charges.

Installation costs (where applicable).

Minimum order quantities (where applicable).

Standard production lead times.

Bulk order discounts.

Any additional charges or assumptions.

Price validity period.

Where a particular item or service is not offered, suppliers should indicate "Not Applicable (N/A)" within the template rather than deleting rows.

Suppliers should not alter the structure or formulas contained within the pricing schedule unless specifically instructed by Girl Effect.

The completed Financial Proposal template should be submitted together with the Technical Proposal by the submission deadline.

Evaluation Criteria

Framework Management

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