Job Description

About IL SOLE

IL SOLE Associazione ETS is a secular Italian non-profit organization working in international cooperation since 1997. In Ethiopia, IL SOLE implements projects in technical and vocational education and training (TVET), youth employability, child protection, women’s empowerment and child sponsorship, in partnership with local institutions and civil society organizations, and with the support of institutional and private donors including the Italian Agency for Development Cooperation (AICS).

Purpose and scope of the position

The Senior Admin & Finance Officer holds full responsibility for the administrative and financial management of IL SOLE’s country programme. This is a stand-alone, hands-on position: the post-holder personally carries out the day-to-day accounting, treasury and administrative work of the Country Office, and at the same time acts as the financial reference person for the Country Representative and the project team on budget monitoring, forecasting and donor compliance.

Job vacancies at People In Need (PIN), Ethiopia
3 hours ago

Candidates should be aware that the role combines routine operational work (book-keeping, payments, filing, payroll) with analytical and advisory work (budget monitoring, variance analysis, reporting to donors). Roughly two thirds of the time is operational; the remaining share is dedicated to analysis, planning and support to project management. We are looking for someone who is comfortable with both, and who does not consider hands-on accounting work below their level of seniority.

Key responsibilities

1. Accounting, treasury and day-to-day administration

Record all financial transactions in the accounting system, ensuring accuracy, completeness and timeliness
Manage cash and bank operations, prepare and execute payments, perform monthly bank and petty cash reconciliations
Close the monthly accounts and send the complete accounting package, with supporting documentation, to CR within the agreed deadlines
Manage fund requests and liquidity planning for the Country Office and for each project
Maintain a complete, well-ordered and audit-ready filing system (hard copy and digital)
Manage office administration: service contracts, insurance, utilities, asset register and inventory
Manage procurement processes in line with donor and internal rules (quotations, evaluation, contracting, documentation)
Make sure that all financial documents are properly filed and scanned

2. Budget monitoring and financial planning

Prepare and update monthly Budget vs. Actual (BvA) analyses for each project and discuss them with the Country Representative and Project Officers in regular budget review meetings
Produce spending forecasts and cash flow projections; flag under- and over-spending early enough for corrective action
Support the preparation of budget remodulations, variants and no-cost extensions, including the technical justification required by donors
Monitor exchange rate exposure (ETB/EUR) and its effect on project budgets, flagging risks to HQ
Ensure coherence between the physical progress of activities and financial progress
Contribute to the preparation of budgets for new project proposals

3. Donor reporting, compliance and audit

Prepare interim and final financial reports for donors (AICS, private foundations, others), ensuring eligibility of costs and full consistency with narrative reports
Manage internal and external audits at country level and provide all required documentation
Carry out financial monitoring of implementing partners: review of supporting documents, verification visits, and support to partner finance staff where needed

4. Human resources and statutory compliance

Manage staff administration: contracts, timesheets, leave records, payroll preparation
Ensure compliance with Ethiopian labour, tax and social security obligations (pension, income tax, withholding) and with ACSO/authority reporting requirements
Contribute to strengthening internal control procedures and to updating the country administrative manual

5. Administrative and legal management:

Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country. S/he will be the referent person for the governmental audits.

6. Representation:

Represent the association in its relations with partners and authorities with regard to the financial and administrative management of the NGO.

7. Other

Adhere to and actively promote IL SOLE’s Code of Conduct, Child Safeguarding Policy and anti-fraud and anti-corruption policies

Organization	IL SOLE Associazione ETS (Italian NGO)
Duty station	Addis Ababa, Ethiopia (with regular travel to project sites)
Reports to	Country Representative, with functional reporting to HQ Administration & Finance
Works closely with	Project Officers, MEAL Officer, implementing partners, HQ Projects Area
Supervises	No staff at present (stand-alone position)
Contract type	Up to March 2027, renewable subject to funding
Starting date	As Soon as possible
Application deadline	30/07/2026
Salary	Commensurate with experience and in line with IL SOLE’s Ethiopia salary scale and budget availability

Required qualifications and experience

Bachelor’s degree in accounting, Finance, Business Administration or a related field
Minimum 5 years of relevant professional experience, of which at least 3 in a finance and administration role within an NGO
Demonstrated experience in both day-to-day accounting and in budget monitoring and donor financial reporting, ideally in a small country office where the two functions are combined
Ability to produce and interpret BvA reports and forecasts, and to explain financial information clearly to non-financial colleagues
Solid knowledge of Ethiopian accounting standards, tax and labour legislation, and of ACSO regulations for civil society organizations
Experience in managing audits
Proficiency in accounting software (e.g. Peachtree, QuickBooks) and advanced Excel (pivot tables, lookup functions, budget models)
Fluency in English and Amharic, written and spoken
Integrity, accuracy, strong organizational skills, autonomy and ability to prioritize under deadlines
Ability to work collaboratively in a small, multicultural team

Desirable

Experience with AICS- or EU-funded projects and knowledge of related procurement and eligibility rules
Experience in financial monitoring of local implementing partners
Experience in preparing budgets for new proposals

Safeguarding

IL SOLE has a zero-tolerance policy towards any form of abuse, exploitation or harm to children and vulnerable adults. The selected candidate will be required to sign and comply with IL SOLE’s Code of Conduct and Child Safeguarding Policy. Reference and background checks are part of the selection process.

Required Skills

Business Development
Accounting,

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